Temporary Festival Operations Coordinator – Onsite HQ

Sundance Co; Boulder (CO); Presencial; USD 26.000 - 34.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Paid sick leave and Institute holidays

Employee assistance program

Employee Wellness Initiatives

Festival passes and benefits

Descripción de la vacante

Sundance Institute is seeking a Festival Coordinator, Headquarters to assist in the planning, implementation, and management of HQ/Hub venues. You will work under the Festival Manager, Headquarters to support a successful Festival experience for artists and patrons.

This temporary, full-time role (40 hours/week) runs Nov 4, 2026 through Feb 19, 2027, based in Boulder, CO, with onsite hybrid work. You’ll coordinate setups, updates, and volunteer training while ensuring smooth operations.

Formación

• 2 years of experience in venue, event operations or related fields.
• Valid driver’s license and completion of MVR background check.
• Outstanding verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential information.
• Ability to move items up to 50 lbs.
• Working knowledge of databases along with proficiency in Google Products.
• Legal authorization to work in the United States.

Responsabilidades

• Coordinate set-up, teardown, equipment, furniture, and signage by deadlines.
• Plan and communicate venue needs with internal stakeholders to be ready by deadlines.
• Update HQ Visio diagrams, maps, equipment timelines, and spreadsheets.
• Schedule meetings with departments to review office needs (furniture, linens, signage, equipment).
• Review HQ decor and provide feedback on linens, lamps, flowers, etc.
• Inventory HQ stored items and equipment before, during, and after events.
• Update HQ “How-to” documents and reference guides.
• Create pre- and post-Festival reports documenting venue damage and changes.
• Provide daily operational support to the HQ Venue Manager including walkthroughs, snow removal, cleaning, and opening/closing.
• Assist Manager with volunteer training packets and directing onsite volunteers.
• Perform regular check-ins with departments to resolve issues promptly.
• Assist vendors and movers with equipment and furniture deliveries and pickups as needed.

Conocimientos

Venue operations

Communication

Organizational skills

Confidential information handling

Driving

Databases

Google Workspace

Herramientas

Databases

Google Products

Descripción del empleo

Sundance Institute is seeking a Festival Coordinator, Headquarters to assist in the planning, implementation, and management of HQ/Hub venues. You will work under the Festival Manager, Headquarters to support a successful Festival experience for artists and patrons.

This temporary, full-time role (40 hours/week) runs Nov 4, 2026 through Feb 19, 2027, based in Boulder, CO, with onsite hybrid work. You’ll coordinate setups, updates, and volunteer training while ensuring smooth operations.