Festival Coordinator, Headquarters

Sundance Co; Boulder (CO); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Paid sick leave and Institute holidays

Employee assistance program

Employee Wellness Initiatives

Festival passes and benefits

Job summary

Sundance Institute is seeking a Festival Coordinator, Headquarters to assist in the planning, implementation, and management of HQ/Hub venues. You will work under the Festival Manager, Headquarters to support a successful Festival experience for artists and patrons.

This temporary, full-time role (40 hours/week) runs Nov 4, 2026 through Feb 19, 2027, based in Boulder, CO, with onsite hybrid work. You’ll coordinate setups, updates, and volunteer training while ensuring smooth operations.

Qualifications

• 2 years of experience in venue, event operations or related fields.
• Valid driver’s license and completion of MVR background check.
• Outstanding verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential information.
• Ability to move items up to 50 lbs.
• Working knowledge of databases along with proficiency in Google Products.
• Legal authorization to work in the United States.

Responsibilities

• Coordinate set-up, teardown, equipment, furniture, and signage by deadlines.
• Plan and communicate venue needs with internal stakeholders to be ready by deadlines.
• Update HQ Visio diagrams, maps, equipment timelines, and spreadsheets.
• Schedule meetings with departments to review office needs (furniture, linens, signage, equipment).
• Review HQ decor and provide feedback on linens, lamps, flowers, etc.
• Inventory HQ stored items and equipment before, during, and after events.
• Update HQ “How-to” documents and reference guides.
• Create pre- and post-Festival reports documenting venue damage and changes.
• Provide daily operational support to the HQ Venue Manager including walkthroughs, snow removal, cleaning, and opening/closing.
• Assist Manager with volunteer training packets and directing onsite volunteers.
• Perform regular check-ins with departments to resolve issues promptly.
• Assist vendors and movers with equipment and furniture deliveries and pickups as needed.

Skills

Venue operations

Communication

Organizational skills

Confidential information handling

Driving

Databases

Google Workspace

Tools

Databases

Google Products

Job description

The Festival Coordinator, Headquarters is charged with assisting in the operational planning, implementation, and management of Headquarters (HQ) or Hub venue.

Working closely under the direction of Festival Manager, Headquarters, the Festival Coordinator, Headquarters supports Sundance Institute’s commitment to fulfilling a successful and positive Festival experience for all artists and patrons.

This temporary position works full-time (40 hours per week) from Wednesday, November 4, 2026 to Friday, February 19, 2027 and will be required to work extended hours, including some evenings, weekends, and holidays to meet key deadlines and respond to on-call needs as assigned. This position is based out of our Boulder, CO office in order to work onsite in a hybrid capacity throughout its employment.

Top priorities include but are not limited to…

• Coordinating set-up, teardown, ordering equipment, furniture needs, signage installation, etc. by set deadlines.
• Planning and communicating venue needs with internal stakeholders to have the venue up and running by deadline.
• Updating Headquarters (HQ) Visio’s and spreadsheets, including maps, diagrams, equipment needs, timelines, etc.
• Scheduling meetings with internal departments to review and update their office needs, including furniture, linens, signage, equipment, etc.
• Reviewing and providing feedback on HQ decor (choosing linens, lamps, flowers, etc.).
• Inventorying HQ stored warehouse items and equipment pre-, mid-, and post-event.
• Updating the Headquarters “How-to” documents and reference guides.
• Creating a report both pre- and post-Festival to document existing and new damage to the venue.
• Providing daily operational support to the HQ Venue Manager to ensure successful operations, including performing walkthroughs, removing snow, cleaning, organizing, and opening and closing the venue daily.
• Assisting the Manager with creating volunteer training packets and directing onsite volunteers.
• Performing regular check-ins with each department working out of HQ to ensure prompt resolution to issues.
• Assisting vendors and movers with equipment and furniture deliveries and pickups as necessary.

You have the following direct or transferable skill sets:

• 2 years experience in venue, event operations, or related.
• Valid driver’s license and successful completion of MVR background check.
• Outstanding verbal and written communication skills to work effectively with a variety of people.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential information.
• Ability to move items up to 50 lbs.
• Working knowledge of databases along with proficiency in Google Products preferred.
• Legal authorization to work in the United States.

You will be successful in this role if you...

• Problem-solve within your work so change can happen quickly and efficiently.
• Help bring the team together around common goals.
• Communicate clearly with internal and external stakeholders of varying levels and positions.
• Provide stakeholders with turnkey spaces that facilitate their event vision.
• Remain organized to keep yourself accountable for meeting deadlines.

In addition to an hourly pay of $22.25, this position* is eligible for benefits & perks, highlights include:

• Paid sick leave and Institute holidays
• Employee assistance program
• Employee Wellness Initiatives
• Sundance Film Festival passes and benefits (varies each year)

*Applications open 10/06/2026 and will be accepted for at least one week