Executive Assistant: Flexible Hours & Operations

Olympic West Fire Protection LLC; Tempe (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Olympic West Fire Protection LLC in Tempe, AZ seeks an experienced executive assistant to support the Managing Director. Responsibilities include calendar management, complex travel arrangements, expense reporting, and confidential administrative tasks.

The role engages with staff at all levels in a fast-paced environment and requires proactive, detail-oriented professionals with strong communication. Minimum qualifications include a BA/BS in business administration and at least three years of

Qualifications

• Minimum undergraduate degree in business administration preferred.
• At least three years in executive-level administrative support or coordination.
• Proficiency with Microsoft Outlook, Excel, Word, PowerPoint; SharePoint is a plus.
• Excellent writing and proofreading skills; strong written and verbal communication.
• Ability to work independently with minimal supervision in a fast-paced environment.

Responsibilities

• Manage calendar activity, schedule appointments and calls, coordinate complex travel, and handle expense reporting.
• Communicate effectively with executives and staff to relay information about the firm’s activities.
• Support MD on projects, including budget administration, invoice reconciliation, and event logistics.
• Schedule and organize conferences; prepare weekly and monthly reports.
• Provide other administrative support to the executive team as needed.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Proofreading

Attention to detail

Multi-tasking

Education

Undergraduate degree in Business Administration

Tools

Microsoft Office

SharePoint

Job description

Olympic West Fire Protection LLC in Tempe, AZ seeks an experienced executive assistant to support the Managing Director. Responsibilities include calendar management, complex travel arrangements, expense reporting, and confidential administrative tasks.

The role engages with staff at all levels in a fast-paced environment and requires proactive, detail-oriented professionals with strong communication. Minimum qualifications include a BA/BS in business administration and at least three years of