Executive Assistant to CEO

LaSalle Network; Evanston (IL); Hybrid; USD 55,000 - 72,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Job summary

LaSalle Network in Evanston, IL is partnering with a leading global consumer goods company to recruit an experienced Executive Assistant to the CEO for a temporary maternity leave assignment. The role demands expert calendar management, international travel coordination, and discreet, proactive support to the C-suite.

The ideal candidate is highly organized, detail-oriented, and adept at prioritizing competing demands in a fast-paced, global environment.

Qualifications

• Previous experience directly supporting a CEO or other C-level executive is required.
• Experience managing complex executive calendars and coordinating across time zones.
• Strong international travel coordination experience and detailed itineraries.
• Exceptional organizational skills with high attention to detail and accuracy.
• Ability to anticipate executive needs, exercise independent judgment, and solve problems.

Responsibilities

• Provide high-level administrative support to the CEO, managing daily priorities, scheduling, and executive communications.
• Own and manage a complex, frequently changing executive calendar, coordinating meetings across multiple time zones and international locations.
• Arrange comprehensive domestic and international travel, including flights, accommodations, ground transportation, and detailed travel itineraries.
• Proactively anticipate scheduling conflicts, travel disruptions, and shifting priorities, adjusting plans to ensure seamless executive support.
• Coordinate executive meetings, leadership discussions, and business engagements, including scheduling, logistics, agendas, and meeting materials.
• Serve as a key point of contact for internal and external stakeholders, maintaining professionalism and discretion when interacting with senior leadership.
• Manage confidential and sensitive information with the highest level of integrity and sound judgment.
• Prepare and organize executive correspondence, presentations, reports, and other administrative materials as needed.
• Track important deadlines, follow-up items, and executive commitments to ensure timely completion.
• Partner with internal teams and other administrative professionals to coordinate schedules, meetings, and business priorities.
• Provide seamless continuity of executive support throughout the maternity leave coverage period.

Skills

Calendar management

Executive support

Travel coordination

Time zone coordination

Discretion

Tools

Microsoft Office Suite

Outlook

PowerPoint

Word

Excel

Job description

We are partnering with a leading global consumer goods company headquartered in Evanston, IL, to identify an experienced Executive Assistant to the CEO for a temporary maternity leave assignment. This individual will provide high-level administrative and operational support to the Chief Executive Officer, ensuring seamless management of a complex calendar, international travel arrangements, and day-to-day executive priorities. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced, global business environment. This is an excellent opportunity for a polished Executive Assistant who thrives on anticipating executive needs, managing competing priorities, and serving as a trusted partner to C-suite leadership.

Executive Assistant Responsibilities

• Provide high-level administrative support to the CEO, managing daily priorities, scheduling, and executive communications.
• Own and manage a complex, frequently changing executive calendar, coordinating meetings across multiple time zones and international locations.
• Arrange comprehensive domestic and international travel, including flights, accommodations, ground transportation, and detailed travel itineraries.
• Proactively anticipate scheduling conflicts, travel disruptions, and shifting priorities, adjusting plans to ensure seamless executive support.
• Coordinate executive meetings, leadership discussions, and business engagements, including scheduling, logistics, agendas, and meeting materials.
• Serve as a key point of contact for internal and external stakeholders, maintaining professionalism and discretion when interacting with senior leadership.
• Manage confidential and sensitive information with the highest level of integrity and sound judgment.
• Prepare and organize executive correspondence, presentations, reports, and other administrative materials as needed.
• Track important deadlines, follow-up items, and executive commitments to ensure timely completion.
• Partner with internal teams and other administrative professionals to coordinate schedules, meetings, and business priorities.
• Provide seamless continuity of executive support throughout the maternity leave coverage period.

Executive Assistant Requirements

• Previous experience directly supporting a CEO or other C-level executive is required.
• Demonstrated experience managing complex executive calendars, competing priorities, and frequent scheduling changes.
• Strong international travel coordination experience, including booking multi-destination travel, navigating time zones, and developing detailed executive itineraries.
• Exceptional organizational skills with a high level of attention to detail and accuracy.
• Proven ability to anticipate executive needs, exercise independent judgment, and proactively solve problems.
• Strong written and verbal communication skills with a polished, professional demeanor.
• Ability to manage confidential information and interact effectively with senior executives and external stakeholders.
• Proficiency in Microsoft Office Suite, particularly Outlook, PowerPoint, Word, and Excel.
• Ability to adapt quickly to a new organization, build relationships, and provide immediate value in a temporary assignment.

Experience in the consumer goods, manufacturing, or related industries is a plus.

Position Details

• Job Type: Contract, 3 months
• Location: Evanston, IL - Hybrid schedule
• Pay: $40-52/hr
• Benefits: Our consultants are eligible to enroll in medical, dental and vision benefits.

LaSalle Network is an Equal Opportunity Employer m/f/d/v.