Temporary Executive Assistant - Santa Clara, CA - Hybrid

Gigamon; California (MO); On-site; USD 69,000 - 83,000; Full time

Job summary

Gigamon is seeking a temporary Executive Assistant in Santa Clara, CA to support the CEO, CFO, Chief People Officer, and Chief of Staff. You will manage complex calendars, travel, meetings, events, and executive-level projects, ensuring smooth day-to-day operations. The assignment is estimated at six to eight weeks.

The role requires discretion, sound judgment, and strong organizational skills in a fast-paced environment. Prior HR processes experience and SharePoint familiarity are a plus.

Qualifications

• Experience supporting senior executives in a fast-paced environment.
• Ability to manage multiple priorities and complex schedules with precision.
• Experience coordinating meetings, events, or office initiatives.
• Proficiency with Microsoft Outlook, Word, PowerPoint and Excel.
• Experience managing HR-related processes and maintaining confidential information.
• Familiarity with web development and SharePoint is desirable.

Responsibilities

• Provide comprehensive administrative support to multiple senior executives, including calendar management, travel coordination, and meeting logistics.
• Plan, organize, and execute executive projects and special events, including all-hands meetings, off-sites, and office moves.
• Prepare materials for presentations and meetings, and document minutes, decisions and action items.
• Manage and reconcile expense reports and purchase requisitions per company policies.
• Maintain organization charts, staffing information, filing systems and contact matrices.
• Coordinate vendor and customer review meetings and ensure adherence to policies.
• Provide backup support to other executive staff as needed.
• Oversee general office operations, including supplies and equipment maintenance.

Skills

Executive support

Project coordination

Calendar management

Travel coordination

Confidential information handling

Tools

Microsoft Outlook

Word

PowerPoint

Excel

SharePoint

Job description

Description

At Gigamon, our purpose is to protect the hybrid networks and data of the largest, most complex organizations on the planet. Certified as a Great Place to Work, we offer a deep observability pipeline that efficiently delivers network-derived intelligence to cloud, security, and observability tools. This helps our customers to eliminate security blind spots, optimize network traffic, and dramatically reduce tool cost and complexity, enabling them to better secure and manage their hybrid cloud infrastructure. Gigamon has served more than 4,000 customers worldwide, including over 80 percent of Fortune 100 enterprises, 9 of the 10 largest mobile network providers, and hundreds of governments and educational organizations.

Description

At Gigamon, our purpose is to protect the hybrid networks and data of the largest, most complex organizations on the planet. Certified as a Great Place to Work, we offer a deep observability pipeline that efficiently delivers network-derived intelligence to cloud, security, and observability tools. This helps our customers to eliminate security blind spots, optimize network traffic, and dramatically reduce tool cost and complexity, enabling them to better secure and manage their hybrid cloud infrastructure. Gigamon has served more than 4,000 customers worldwide, including over 80 percent of Fortune 100 enterprises, 9 of the 10 largest mobile network providers, and hundreds of governments and educational organizations.

As a temporary Executive Assistant based in Santa Clara, California, you will provide comprehensive administrative support primarily to the Chief Executive Officer, Chief Financial Officer, Chief People Officer, and Chief of Staff. You will coordinate complex calendars, travel, meetings, events, and executive-level projects while ensuring the smooth execution of day‑to‑day operations. This role will also support office initiatives, including all‑hands meetings, off‑sites, and physical office moves. Success in this position requires sound judgment, discretion, strong organization, and the ability to anticipate the needs of senior leaders in a fast‑paced environment. The anticipated duration of this temporary position is six to eight weeks.

What You’ll Do

• Provide comprehensive administrative support to multiple senior executives, including calendar management, travel coordination, and meeting logistics.
• Plan, organize, and execute executive projects and special events, including departmental all‑hands meetings, off‑sites, and physical office moves.
• Prepare and collect materials for executive presentations and meetings, and document meeting minutes, decisions, and action items.
• Manage and reconcile expense reports and purchase requisitions in accordance with company policies and guidelines.
• Maintain accurate organization charts, staffing information, filing systems, and contact matrices.
• Coordinate vendor and customer review meetings and ensure appropriate adherence to Gigamon’s corporate policies and guidelines.
• Provide backup support to other executive administrative staff as needed.
• Oversee general office operations, including office supplies and equipment maintenance.

What You’ve Done

• Demonstrated advanced experience supporting senior executives in a fast‑paced environment.
• Proven ability to manage multiple priorities and complex schedules with precision and attention to detail.
• Demonstrated project management experience, including coordinating meetings, events, or office initiatives.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Experience managing HR‑related processes and maintaining confidential organizational information.
• Demonstrated ability to learn and adopt new office technologies and systems.
• Familiarity with web development and SharePoint is highly desirable.

Who You Are

• Proactive, resourceful, and able to exercise sound judgment when handling highly confidential information.
• Skilled communicator who is comfortable interacting with senior executives, customers, vendors, visitors, and cross‑functional partners.
• Highly organized and detail‑oriented, with the ability to resolve time‑sensitive issues independently.
• Collaborative team player who can work effectively with executive assistants, managers, and other stakeholders.
• Flexible and adaptable, with the ability to accommodate changing priorities and schedules.

The hourly compensation range targeted for this role based out of Gigamon’s Santa Clara, CA, Headquarters office is $50 -$60 per hour. This salary range is an estimate, and the actual salary may vary based on the Company’s compensation practices.

As an equal opportunity employer, all applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, veteran status, genetic information, or any other protected characteristic under applicable federal, state, and/or local law. For more information, please refer to Know Your Rights: Workplace Discrimination is Illegal.

We are committed to providing reasonable accommodation for all qualified individuals with disabilities. If you require a reasonable accommodation, please contact us at [phone].

Gigamon is on a continued mission to grow and scale an innovative organization. We believe this is best achieved by hiring, celebrating, and respecting people with diverse backgrounds, skills, perspectives, and experiences.

The privacy rights of all individuals including job applicants and candidates are very important to us. Our Gigamon Applicant Privacy Policy, will inform you about how Gigamon Inc. and its direct and indirect subsidiaries collect, use, store, or otherwise process personal information about job applicants and candidates, including through your access and/or use of our careers website and third‑party job websites (e.g. LinkedIn, Indeed, Glassdoor, Naukri, etc.).

We may use automated tools, including AI-based systems, to help screen and evaluate application materials for this role. These tools are designed to assess job‑related qualifications only and do not make final hiring decisions; human reviewers remain involved in the process. Further, Gigamon uses Jobvite, developed by Employ, to screen and evaluate all Gigamon applicant resumes. The system analyzes resumes for skills, experience, and qualifications and processes employment history, education, and skills. This AI-based system is used for all Gigamon positions. For questions, contact [email protected]. You have the right to request reasonable accommodation; to do so, please send a message to [email protected].