Strategic Executive Assistant (Temporary) – Santa Clara

Gigamon; California (MO); On-site; USD 69,000 - 83,000; Full time

Job summary

Gigamon is seeking a temporary Executive Assistant in Santa Clara, CA to support the CEO, CFO, Chief People Officer, and Chief of Staff. You will manage complex calendars, travel, meetings, events, and executive-level projects, ensuring smooth day-to-day operations. The assignment is estimated at six to eight weeks.

The role requires discretion, sound judgment, and strong organizational skills in a fast-paced environment. Prior HR processes experience and SharePoint familiarity are a plus.

Qualifications

• Experience supporting senior executives in a fast-paced environment.
• Ability to manage multiple priorities and complex schedules with precision.
• Experience coordinating meetings, events, or office initiatives.
• Proficiency with Microsoft Outlook, Word, PowerPoint and Excel.
• Experience managing HR-related processes and maintaining confidential information.
• Familiarity with web development and SharePoint is desirable.

Responsibilities

• Provide comprehensive administrative support to multiple senior executives, including calendar management, travel coordination, and meeting logistics.
• Plan, organize, and execute executive projects and special events, including all-hands meetings, off-sites, and office moves.
• Prepare materials for presentations and meetings, and document minutes, decisions and action items.
• Manage and reconcile expense reports and purchase requisitions per company policies.
• Maintain organization charts, staffing information, filing systems and contact matrices.
• Coordinate vendor and customer review meetings and ensure adherence to policies.
• Provide backup support to other executive staff as needed.
• Oversee general office operations, including supplies and equipment maintenance.

Skills

Executive support

Project coordination

Calendar management

Travel coordination

Confidential information handling

Tools

Microsoft Outlook

Word

PowerPoint

Excel

SharePoint

Job description

Gigamon is seeking a temporary Executive Assistant in Santa Clara, CA to support the CEO, CFO, Chief People Officer, and Chief of Staff. You will manage complex calendars, travel, meetings, events, and executive-level projects, ensuring smooth day-to-day operations. The assignment is estimated at six to eight weeks.

The role requires discretion, sound judgment, and strong organizational skills in a fast-paced environment. Prior HR processes experience and SharePoint familiarity are a plus.