Executive Assistant
TEKsystems
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Benefits offered by this job
Job summary
TEKsystems is seeking an exceptional Executive Assistant to join our team in Hillsboro, OR. This role partners with leadership to manage complex calendars, travel, and strategic initiatives—ensuring operations run smoothly and leaders stay focused on high-impact priorities.
You will drive executive meeting rhythms, plan events, prepare materials, and coordinate cross-functional efforts to support business objectives.
Qualifications
- Bachelor's degree or equivalent experience required or 4+ years of relevant experience.
- 4–8 years of progressive administrative or executive support experience preferred.
- Experience supporting C-suite or senior leaders is a plus.
Responsibilities
- Partner with executive leaders to manage priorities and maximize productivity.
- Coordinate highly complex, multi-time-zone calendars and priorities.
- Anticipate needs and proactively create solutions for leadership.
- Plan and execute leadership meetings, offsites, and events from concept to execution.
- Prepare agendas, materials, and resources with attention to detail.
- Coordinate travel and expenses in compliance with policies.
- Collaborate across departments and stakeholders to drive alignment.
Skills
Education
Tools
Job description
Executive Assistant to Leadership
We're looking for an exceptional Executive Assistant to join our team and serve as a trusted partner to leadership. In this highly visible role, you'll help executives navigate complex schedules, priorities, and organizational initiatives while ensuring operations run smoothly and efficiently.
- Partner closely with executive leaders to manage priorities, maximize productivity, and support key business objectives.
- Coordinate highly complex, multi-time-zone executive calendars while balancing competing demands and shifting priorities.
- Anticipate needs, identify potential conflicts, and proactively create solutions that keep leaders focused on strategic decision-making.
- Drive executive operating rhythms by coordinating recurring leadership meetings, planning cycles, executive forums, and organizational cadences.
- Plan and execute leadership meetings, offsites, all-hands meetings, and special events from concept through execution.
- Prepare agendas, presentation materials, communications, and meeting resources with exceptional attention to detail.
- Arrange and coordinate complex domestic travel and logistics while ensuring compliance with company travel and expense policies.
- Prepare, submit, and track executive expense reports accurately and efficiently.
- Manage schedules, itineraries, and travel-related communications to ensure seamless experiences.
- Build strong relationships across departments, leadership teams, and external stakeholders to drive alignment and execution.
- Partner closely with fellow administrative professionals to support business priorities and organizational initiatives.
- Coordinate workspace, resource planning, and team logistics during periods of growth, organizational change, or office moves.
- Continuously improve administrative processes by leveraging tools, templates, and best practices.
- Handle sensitive and confidential information with the highest degree of professionalism, discretion, and sound judgment.
- Create efficiencies that help leadership teams operate effectively in a dynamic environment.
- Bachelor's degree in a related field or an additional four years of relevant experience in lieu of a degree.
- 4-8 years of progressive administrative or executive support experience.
- Proven experience supporting C-suite executives or leaders within a complex, matrixed organization.
- Experience planning and managing events, meetings, and executive forums for diverse audiences.
- Strong experience coordinating complex domestic travel and executive logistics.
- Demonstrated success supporting leadership operating rhythms, planning cycles, and executive meeting cadences.
- Proficiency with productivity and collaboration tools.
- Exceptional organizational, communication, and prioritization skills.
- Ability to remain calm, adaptable, and effective in ambiguous, fast-changing, and high-pressure situations.
- You are a trusted advisor who operates with professionalism, discretion, and integrity.
- You anticipate needs before they arise and take initiative without waiting for direction.
- You excel at balancing multiple priorities while maintaining accuracy and attention to detail.
- You enjoy building relationships and collaborating across all levels of an organization.
- You thrive in environments where no two days are the same.
Why Join Us? This is more than an administrative role. It's an opportunity to become a key partner to executive leadership, contribute to important organizational initiatives, and make a meaningful impact on the success of our business. You'll work alongside accomplished leaders, influence how work gets done, and help drive outcomes that matter.
This is a Contract to Hire position based out of Hillsboro, OR.
The pay range for this position is $32.00 - $38.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
This is a fully onsite position in Hillsboro,OR.
This position is anticipated to close on Sep 11, 2026.
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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