Temporary Executive Assistant - Santa Clara, CA - Hybrid

Gigamon; Santa Clara (CA); On-site; USD 143,270,000 - 171,924,000; Full time

Job summary

Gigamon is seeking a temporary Executive Assistant in Santa Clara, CA, to support the CEO, CFO, Chief People Officer, and Chief of Staff. You will manage calendars, travel, meetings, events, and executive projects, ensuring smooth day-to-day operations.

The contract is six to eight weeks, with a focus on discretion and proactive problem-solving. Responsibilities include preparing materials for meetings, documenting decisions, handling expense reports, maintaining org charts, and coordinating

Qualifications

• Demonstrated advanced experience supporting senior executives in a fast-paced environment.
• Ability to manage multiple priorities and complex schedules with precision.
• Experience managing HR-related processes and maintaining confidential information.

Responsibilities

• Provide comprehensive administrative support to multiple senior executives.
• Plan, organize, and execute executive projects and events, including all-hands meetings and office moves.
• Prepare and collect materials for presentations and minutes; document decisions and actions.
• Manage and reconcile expense reports and purchase requisitions per policy.
• Maintain organization charts, staffing information, and contact matrices.
• Coordinate vendor and customer review meetings; ensure policy adherence.
• Provide backup support to other executive assistants as needed.
• Oversee general office operations, including supplies and equipment.

Skills

Executive support

Calendar management

Travel coordination

Event planning

Microsoft Office

HR processes

Confidential information handling

SharePoint

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Job description

At Gigamon, our purpose is to protect the hybrid networks and data of the largest, most complex organizations on the planet. Certified as a Great Place to Work, we offer a deep observability pipeline that efficiently delivers network-derived intelligence to cloud, security, and observability tools. This helps our customers to eliminate security blind spots, optimize network traffic, and dramatically reduce tool cost and complexity, enabling them to better secure and manage their hybrid cloud infrastructure. Gigamon has served more than 4,000 customers worldwide, including over 80 percent of Fortune 100 enterprises, 9 of the 10 largest mobile network providers, and hundreds of governments and educational organizations.

As a temporary Executive Assistant based in Santa Clara, California, you will provide comprehensive administrative support primarily to the Chief Executive Officer, Chief Financial Officer, Chief People Officer, and Chief of Staff. You will coordinate complex calendars, travel, meetings, events, and executive-level projects while ensuring the smooth execution of day-to-day operations. This role will also support office initiatives, including all-hands meetings, off-sites, and physical office moves. Success in this position requires sound judgment, discretion, strong organization, and the ability to anticipate the needs of senior leaders in a fast-paced environment. The anticipated duration of this temporary position is six to eight weeks.

What you’ll do

• Provide comprehensive administrative support to multiple senior executives, including calendar management, travel coordination, and meeting logistics.
• Plan, organize, and execute executive projects and special events, including departmental all-hands meetings, off-sites, and physical office moves.
• Prepare and collect materials for executive presentations and meetings, and document meeting minutes, decisions, and action items.
• Manage and reconcile expense reports and purchase requisitions in accordance with company policies and guidelines.
• Maintain accurate organization charts, staffing information, filing systems, and contact matrices.
• Coordinate vendor and customer review meetings and ensure appropriate adherence to Gigamon’s corporate policies and guidelines.
• Provide backup support to other executive administrative staff as needed.
• Oversee general office operations, including office supplies and equipment maintenance.

What you’ve done

• Demonstrated advanced experience supporting senior executives in a fast-paced environment.
• Proven ability to manage multiple priorities and complex schedules with precision and attention to detail.
• Demonstrated project management experience, including coordinating meetings, events, or office initiatives.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Experience managing HR-related processes and maintaining confidential organizational information.
• Demonstrated ability to learn and adopt new office technologies and systems.
• Familiarity with web development and SharePoint is highly desirable.

Who you are

• Proactive, resourceful, and able to exercise sound judgment when handling highly confidential information.
• Skilled communicator who is comfortable interacting with senior executives, customers, vendors, visitors, and cross-functional partners.
• Highly organized and detail-oriented, with the ability to resolve time-sensitive issues independently.
• Collaborative team player who can work effectively with executive assistants, managers, and other stakeholders.
• Flexible and adaptable, with the ability to accommodate changing priorities and schedules.

The hourly compensation range targeted for this role based out of Gigamon’s Santa Clara, CA, Headquarters office is $50 -$60 per hour. This salary range is an estimate, and the actual salary may vary based on the Company’s compensation practices.