Academic Admin Assistant: Detail‑Oriented, Deadline‑Driven

University-of-California,-Irvin; Orange (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

University of California, Irvine (UCI) is seeking an administrative support professional to assist the CAO and Department administration. The role involves documentation, researching files, and processing paperwork for personnel-related tasks, while prioritizing deadlines and ensuring accurate records.

You will work in a team with faculty, staff, and administrators, providing reliable support, strong communication, and efficient office procedures. Travel and occasional overtime may be required.

Qualifications

• Strong interpersonal skills and sound judgment for sensitive interactions.
• Excellent written and verbal English communication.
• Ability to follow instructions and complete duties with attention to detail.
• Proactive, quick learner, and dependable administrative support.
• Organizational skills for timely completion of assignments.
• Solid understanding of standard office procedures.
• Ability to develop innovative, practical solutions to problems.
• Able to work in a team with faculty, staff, and administrators.
• Excellent customer service and communication abilities.
• Experience with creating and editing business documents (letters, memos, reports).
• Proficient in Word, Excel, and PowerPoint.

Responsibilities

• Support Department Administration and personnel with documentation and research.
• Prioritize, process, and track administrative issues to meet deadlines.
• Provide dependable administrative support with minimal supervision.
• Coordinate with faculty, staff, and administrators to ensure smooth operations.

Skills

Interpersonal skills

English grammar

Attention to detail

Initiative

Organization

Office procedures

Problem solving

Team collaboration

Customer service

Written communication

Microsoft Word

Excel

PowerPoint

Documentation retrieval

Tools

Microsoft Word

Excel

PowerPoint

Job description

University of California, Irvine (UCI) is seeking an administrative support professional to assist the CAO and Department administration. The role involves documentation, researching files, and processing paperwork for personnel-related tasks, while prioritizing deadlines and ensuring accurate records.

You will work in a team with faculty, staff, and administrators, providing reliable support, strong communication, and efficient office procedures. Travel and occasional overtime may be required.