Temporary Events Specialist

Beacon Hill Staffing Group, LLC; Cambridge (MA); Hybrid; USD 39,000 - 44,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an Event Specialist in Cambridge, MA to lead virtual, hybrid, and in-person events for a nonprofit research and policy organization.

The position starts onsite for training and moves to a hybrid schedule (3 days onsite, 2 days remote) with standard hours 9:00 AM to 5:00 PM and occasional evenings/weekends.

Qualifications

• 3-8 years of event planning, meeting management, administrative, program management, or related experience.
• Experience supporting virtual and hybrid events.
• Proficiency with Microsoft Office Suite and project management platforms such as Asana or Monday.com.
• Experience with platforms such as Zoom and Swoogo preferred.

Responsibilities

• Serve as the primary operational lead for assigned virtual and in-person events.
• Manage all phases of event planning, execution, reconciliation, and post-event evaluation.
• Coordinate vendor Relationships, contracts, budgets, and event logistics.
• Oversee registration management, speaker coordination, and travel arrangements.
• Direct onsite and virtual event operations and troubleshoot issues as needed.
• Partner with internal teams including IT, Facilities, Communications, and program departments.
• Support large-scale and high-visibility events alongside senior team members.
• Contribute to process improvements, documentation, and cross-functional special projects.
• Ensure events align with branding standards and audience engagement objectives.

Skills

Project management

Vendor management

Communication

Organizational skills

Problem solving

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Asana

Monday.com

Zoom

Swoogo

Job description

About the Role

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. This temporary Event Specialist opportunity offers $30/hour and is expected to run through June with potential for permanent hire. The position is based in Cambridge, MA, beginning fully onsite for training before transitioning to a hybrid schedule (3 days onsite, 2 days remote). Standard hours are 9:00 AM to 5:00 PM with flexibility required for occasional evening and weekend events. This role is with a nonprofit research and policy organization and focuses on planning, coordinating, and executing virtual, hybrid, and in-person events.

Responsibilities

• Serve as the primary operational lead for assigned virtual and in-person events.
• Manage all phases of event planning, execution, reconciliation, and post-event evaluation.
• Coordinate vendor relationships, contracts, budgets, and event logistics.
• Oversee registration management, speaker coordination, and travel arrangements.
• Direct onsite and virtual event operations and troubleshoot issues as needed.
• Partner with internal teams including IT, Facilities, Communications, and program departments.
• Support large-scale and high-visibility events alongside senior team members.
• Contribute to process improvements, documentation, and cross-functional special projects.
• Ensure events align with branding standards and audience engagement objectives.

Qualifications

• 3-8 years of event planning, meeting management, administrative, program management, or related experience.
• Experience supporting virtual and hybrid events.
• Strong organizational skills with the ability to manage multiple concurrent projects.
• Excellent written and verbal communication abilities.
• Experience managing vendors, budgets, logistics, and stakeholder relationships.
• Ability to work independently, exercise sound judgment, and proactively solve problems.
• Strong attention to detail and ability to meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite and project management platforms such as Asana or Monday.com.
• Experience with platforms such as Zoom and Swoogo preferred.
• Bachelor's degree preferred.
• Spanish or Portuguese language skills are a plus.
• Ability to work evenings, weekends, and occasional travel as needed.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

Equal Opportunity Employer

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California Fair Chance

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.