Gala Coordinator

Beacon Hill Staffing Group, LLC; Village of Sands Point (NY); Hybrid; USD 165,000 - 276,000; Part time

Benefits offered by this job

Company-issued laptop provided

Job summary

Beacon Hill Staffing Group, LLC is partnering with a global advocacy organization to recruit a Long-Term Temporary Part-Time Gala Coordinator. This role is primarily remote with onsite attendance in Sands Point, Long Island the day before and the day of the gala in mid-December.

The position starts mid-October and runs through December 17, offering up to 20 hours per week near the event, with duties including attendee tracking, sponsor communications, and event reporting.

Qualifications

• Experience in event, fundraising, gala, or administrative support preferred.
• Proficient in Microsoft Office, especially Excel.
• Strong organizational and multitasking abilities.
• Ability to meet deadlines in a fast-paced environment.
• Excellent customer service and communication skills.
• Experience with database management and data tracking is a plus.
• Must be available to work onsite in Sands Point, NY for the gala.

Responsibilities

• Track event attendees, sponsors, and RSVPs using Excel and internal databases.
• Provide daily event and registration reports.
• Correspond with sponsors regarding journal ads, logos, and seating requests.
• Assist with budget and revenue tracking in partnership with the Director.
• Support gala logistics, guest communications, and administrative tasks.
• Assist with event check-in and day-of-event coordination.
• Help ensure a positive experience for sponsors, donors, and attendees.

Skills

Customer service

Communication

Organization

Multitasking

Deadline prioritization

Tools

Excel

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a global advocacy organization, is seeking a Long-Term Temporary Part-Time Gala Coordinator. This is a primarily remote opportunity, with required onsite attendance in Sands Point, Long Island the day before and the day of the organization's gala in mid-December. The role guarantees 10 hours per week, increasing to 20 hours per week during the final two weeks leading up to the event. The assignment will begin in mid-October and run through December 17th. The role will pay up to $20/hr.

Responsibilities

• Track event attendees, sponsors, and RSVPs using Excel and internal databases
• Provide daily event and registration reports
• Correspond with sponsors regarding journal ads, logos, and seating requests
• Assist with budget and revenue tracking in partnership with the Director
• Support gala logistics, guest communications, and administrative tasks
• Assist with event check-in and day-of-event coordination
• Help ensure a positive experience for sponsors, donors, and attendees

Qualifications

• Previous event, fundraising, gala, or administrative support experience preferred
• Strong Microsoft Office skills, particularly Excel
• Excellent organizational and multitasking abilities
• Ability to prioritize competing deadlines in a fast-paced environment
• Strong customer service and communication skills
• Experience with database management and data tracking is a plus
• Must be available to work onsite in Sands Point, Long Island for the gala event in December
• Company-issued laptop will be provided

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)