Temporary Clerical Assistant

Teal Becker & Chiaramonte; City of Albany (NY); On-site; USD 25,000 - 34,000; Part time

Job summary

Teal Becker & Chiaramonte seeks a Temporary Administrative Assistant to support all firm departments. You will learn basic processes, handle document preparation, mail processing, errands, and receptionist coverage.

The role requires strong typing (60–70 WPM), attention to detail, and proficiency with Word, Excel, and Outlook. Overtime during tax season is expected; potential to become full-time based on performance.

Qualifications

• Completion of high school diploma or equivalent. Math coursework preferred.
• Ability to type 60-70 WPM and proofread.
• Proficiency with Windows-based Word, Excel, and Outlook.
• Minimum of one year of clerical or administrative experience.

Responsibilities

• Scan and copy documents.
• Process outgoing mail and routine postal duties.
• Process incoming mail and distribute.
• Run routine errands as needed including at post office.
• Answer rollover calls and cover receptionist desk as needed.
• Handle basic typing projects including letters and mail merges.

Skills

Typing 60-70 WPM

Microsoft Word

Microsoft Excel

Microsoft Outlook

Attention to detail

Time management

Education

High School Diploma or equivalent

Tools

Postage machine

Windows OS

Job description

A Temporary Administrative Assistant, provides a wide array of support to all departments within the Firm with beginner level skill set and knowledge of processes and procedures. In this role, you learn the basic processes and procedures.

JOB FUNCTIONS:

• Scanning and copying
• Process outgoing mail through postage machine, including bulk mailings, overnights, certified, etc.
• Process incoming mail and distribute
• Occasionally going to post office, including daily trips during tax season
• Administrative errands; including Walmart, BJs, or other store runs as needed based on what we need
• Answer rollover calls
• Cover receptionist desk, as needed for lunches, out of office, etc.
• Various typing projects as needed, including letters, mail merges, labels
• Basic understanding of monthly engagement letters to clients, including preparing, formatting, scanning, copying and filing
• Process bank confirmations
• Maintaining portal, to include adding staff, updating clients, uploading files
• Rotational kitchen duties, including ordering lunches, maintaining kitchen/coffee supplies
• Maintain administrative areas and front desk/lobby, including organizing/maintaining supplies, stocking, and ordering
• Basic understanding of copying and processing tax returns, including corporate, trusts, gift tax, nonprofit, pension administration, and personal returns
• Electronic filing of extensions and tax returns
• Basic understanding of copying, scanning, binding, proofing, and editing at all stages of the financial statements
• Proof, edit, and bind proposals/valuation reports

MINIMUM REQUIREMENTS

This position is contingent on the satisfactory completion of a background check.

• Ability to work independently as well as in a team environment is a must.
• Completion of a high school diploma or equivalent. Additional course work in math is preferred.
• Minimum of one year of clerical or administrative experience.
• Ability to handle driven deadlines and work in a high paced demanding environment.
• Ability to prioritize and handle multiple tasks simultaneously.
• Strong verbal and written communication skills.
• High degree of attention to detail and organization.
• Understanding and previous use of a Windows-based computer system and applications such as Microsoft Word, Excel, and Outlook.
• Ability to type 60-70 WPM minimum and possess solid proofreading skills.
• Strong ability to read and interpret written word and understand verbal instructions as related to any duties assigned.
• This position requires overtime during tax season and around other deadlines throughout the year. An individual might also have to lift 5 – 10 pounds occasionally.

This is a temporary position with the potential to become a full-time role based on business needs and performance.

Employment is contingent upon successful completion of a background check.