Office Coordinator

Commonwealth Business Services Inc; Virginia; On-site; USD 32,000 - 42,000; Full time

Job summary

Commonwealth Business Services Inc. in Virginia seeks an Administrative Assistant to handle phone reception, scheduling, scanning, and assist clients with paperwork and the copying and assembly of tax returns.

The ideal candidate will be proficient in Microsoft Office (Word and Excel), have strong attention to detail, excellent written and verbal communication, and the ability to multitask in a fast-paced environment, including overtime during tax season.

Qualifications

• At least one full year of administrative office experience.
• Proficient in MS Office (Word/Excel) and basic computer skills.
• Strong attention to detail and accuracy in data handling.
• Able to balance and prioritize tasks with minimal supervision.
• Effective verbal and written communication with clients and staff.
• Willing to work overtime during tax season.

Responsibilities

• Answering phones and greeting clients with professional demeanor.
• Scheduling appointments and coordinating calendars.
• Scanning, copying, and assembling tax returns and paperwork.
• Managing a large volume of documents and entering data into electronic database.
• Communicating clearly with clients and staff in writing and verbally.
• Handling overtime as needed during tax season.

Skills

Microsoft Office proficiency

Attention to detail

Multitasking

Phone etiquette

Customer service

Written and verbal communication

Tools

Microsoft Word

Excel

Job description

Job Description

Administrative Assistant position covering a number of functions including phone reception, scheduling, scanning, working with clients on paperwork and copying/assembly of tax returns. Strong to excellent knowledge and use of MS Office including Word, Excel is required.

Between January 1 and April 15, the hours may increase and Saturday work will be required. At least one full year of administrative experience in an office is required.

Desired Skills and Prior Experience:

• Hands on experience as an Admin documented on the resume
• Strong computer skills
• Strong accuracy level
• High attention to detail
• Ability to balance and prioritize workflow with minimal supervision
• Ability to multi-task and prioritize assignments in a fast paced environment
• Ability to manage a large volume of documents and accurately populate those documents into our electronic database
• Ability to communicate verbally and in writing to clients and staff in an efficient and effective manner
• Reliable and punctual
• Must be proficient in Microsoft Office
• Must have good phone etiquette and excellent customer service skills
• Prior use of an electronic database preferred but not required
• Ability and willingness to work overtime as needed during tax season.