Temporary Advancement Assistant

Beacon Hill Staffing Group; Boston (MA); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, vision

Leave programs

Job summary

Beacon Hill Staffing Group represents a mission-driven nonprofit seeking a Temporary Advancement Assistant in Boston, MA. This 3+ month assignment is full-time, onsite, 9:00 a.m. to 5:00 p.m., with a $26 per hour pay rate.

The role supports the Advancement leadership team with donor services, gift processing, database maintenance, events, and general office operations. The successful candidate will handle donor communications, process donations, maintain constituent data, assist with meetings

Qualifications

• Two or more years of administrative support experience.
• Bachelor's degree preferred; equivalent education and progressively responsible experience considered.
• Excellent written and verbal communication with strong customer-service orientation.
• Highly detail-oriented with organizational, prioritization, and problem-solving skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Discretion and ability to maintain confidentiality.
• Proficiency with MS Office Suite and Google Workspace; Zoom experience.
• Experience with Raiser's Edge and Constant Contact or similar platforms.

Responsibilities

• Serve as primary contact for donor service communications, including calls and email.
• Coordinate donor activity with executive leadership and follow-up items.
• Process daily donations, designate campaigns/funds, and mail acknowledgment letters.
• Post gift batches and liaise with Finance for timely gift processing.
• Maintain database integrity through data entry and data clean-up.
• Coordinate team meetings, reminders, room reservations, and hybrid setups.
• Prepare donor visit materials and leadership briefings.
• Assist with fundraising and volunteer events.
• Provide general administrative support including mail, expenses, and office supplies.
• Support onboarding for new Advancement staff and update nonprofit info across platforms.

Skills

Customer service

Detail orientation

Time management

Discretion

Microsoft Office

Google Workspace

Raiser's Edge

Education

Bachelor's degree preferred

Tools

Raiser's Edge

Constant Contact

Zoom

Microsoft Office

Job description

Our client, a mission-driven nonprofit organization providing community services and support to individuals and families, is seeking a Temporary Advancement Assistant for a 3+ month assignment. This full-time role pays $26 per hour and is onsite in Boston, Massachusetts, Monday through Friday from 9:00 a.m. to 5:00 p.m. The Advancement Assistant will support the Advancement leadership team with donor services, gift processing, database maintenance, fundraising events, administrative operations, and office management.

Key Responsibilities

• Serve as a primary contact for donor service communications, including answering phone calls, monitoring the general email inbox, responding to questions, and directing inquiries appropriately.
• Collaborate with executive leadership to coordinate donor activity, correspondence, and follow-up items.
• Process daily donations, determine appropriate campaign and fund designations, and prepare, record, and mail donor acknowledgement letters.
• Post gift batches and serve as a liaison with the Finance team while supporting accurate and timely gift processing.
• Maintain database integrity through data entry, gift processing, and ongoing constituent data clean-up.
• Coordinate team meetings, including scheduling reminders, room reservations, technology preparation, and hybrid meeting setup.
• Prepare donor visit materials, weekly leadership briefings, gifts, and other Advancement materials as needed.
• Assist with the preparation and execution of fundraising and volunteer events.
• Provide general administrative support, including incoming and outgoing mail, check requests, expense reports, office supplies, inventory, and equipment coordination.
• Support onboarding for new Advancement employees by coordinating equipment, meetings, and access to necessary resources.
• Assist with updates to organizational and nonprofit information across websites and external platforms.

Candidate Qualifications

• Two or more years of administrative support experience, ideally within development, higher education, academia, or a nonprofit organization.
• Bachelor's degree in business, marketing, communications, or a related field preferred; equivalent education and progressively responsible administrative experience will be considered.
• Excellent written and verbal communication skills with a strong customer-service orientation.
• Highly detail-oriented with strong organizational, prioritization, and problem-solving skills.
• Ability to manage multiple projects, responsibilities, and deadlines simultaneously.
• Professional judgment and discretion, with the ability to maintain confidentiality and appropriate professional boundaries.
• Proficiency with Microsoft Office Suite and Google Workspace, along with experience using Zoom.
• Experience with Raiser's Edge and Constant Contact or similar database and email marketing platforms is preferred.
• Collaborative and team-oriented with the ability to build effective working relationships across an organization.
• Interest in supporting the mission of a community-focused nonprofit organization and flexibility to occasionally work evenings or travel locally as required.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.