Temporary Admissions Associate

Winchester Thurston; Pittsburgh (Allegheny County); On-site; USD 26,000 - 34,000; Full time

Job summary

Winchester Thurston School in Pittsburgh, PA seeks a Temporary Admissions Associate to support the Admissions Office during the busiest part of the cycle. The role runs early January through mid-March, Monday–Friday, 8:00 a.m.–4:00 p.m., with occasional evenings and Saturdays. Compensation ranges from $19 to $25 per hour, with overtime eligibility.

Temporary staff are not eligible for WT benefits. You will process inquiries, applications, and materials, and provide on-site customer service to

Qualifications

• Experience in a relationship-focused role such as admissions, education, enrollment management, student services, customer service, fundraising, or similar.
• Strong written and verbal communication skills with the ability to build rapport with children, families, and colleagues.
• Commitment to excellent customer service and creating a warm, inclusive environment.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Ability to exercise discretion and maintain confidentiality when handling applicant and family information.
• Proficiency with technology, including experience using customer relationship management (CRM) systems.
• Ability to work collaboratively.

Responsibilities

• Assist with admissions operations, including processing application materials, following up with families about missing documents, and preparing files for applicant review.
• Welcome prospective students and families arriving for campus tours, admissions events, and other programs.
• Support admissions events through preparation, registration, logistics, family check-in, and on-site assistance.
• Collaborate with the admissions team to provide a consistent and responsive experience for prospective and admitted families, including activities that support enrollment.
• Maintain the confidentiality of applicant and family information.
• Provide additional administrative, operational, and project support as needed.

Skills

Relationship building

Written and verbal communication

Customer service

Organization

Discretion and confidentiality

CRM systems

Team collaboration

Education

Bachelor's degree

Tools

CRM software

Job description

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Frontline Applicant Tracking - Winchester Thurston School

• Position Type:
  Support Staff/ Admission Assistant
• Date Posted:
  10/27/2026
• Location:
  Winchester Thurston - City Campus

Temporary Admissions Associate
Winchester Thurston School | Pittsburgh, PA
Early January through Mid-March

Winchester Thurston School, an independent school serving students in junior pre-kindergarten through grade 12 in Pittsburgh's Shadyside neighborhood, seeks a Temporary Admissions Associate to support the Admissions Office during the busiest portion of the admissions cycle.

This temporary position is expected to begin in early January and conclude in mid-March. Regular hours are Monday through Friday, 8:00 a.m. - 4:00 p.m., with occasional evening and Saturday work.

Compensation ranges from $19 to $25 per hour, commensurate with experience. This is a non-exempt position eligible for overtime pay for hours worked beyond 40 in a workweek. Temporary employees are not eligible for WT benefits.

Position Summary

The Temporary Admissions Associate provides administrative and operational support to the admissions team, with a primary focus on processing inquiries, applications, and supporting materials. This position also provides on-site customer service to prospective students and families.

As one of the first representatives of WT whom prospective families meet, the associate helps create a welcoming experience and communicates the School's mission, vision, values, and community culture in a warm and authentic manner.

Key Responsibilities

• Assist with admissions operations, including processing application materials, following up with families about missing documents, and preparing files for applicant review.
• Welcome prospective students and families arriving for campus tours, admissions events, and other programs.
• Support admissions events through preparation, registration, logistics, family check-in, and on-site assistance.
• Collaborate with the admissions team to provide a consistent and responsive experience for prospective and admitted families, including activities that support enrollment.
• Maintain the confidentiality of applicant and family information.
• Provide additional administrative, operational, and project support as needed.

Required Qualifications

• Experience in a relationship-focused role such as admissions, education, enrollment management, student services, customer service, fundraising, or similar
• Strong written and verbal communication skills, with the ability to build rapport with children, families, and colleagues.
• Commitment to excellent customer service and creating a warm, inclusive environment.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
• Ability to exercise discretion and maintain confidentiality when handling applicant and family information.
• Proficiency with technology, including experience using customer relationship management (CRM) systems.
• Ability to work collaboratively.

Preferred Qualifications

• Familiarity with independent schools.
• A bachelor's degree; relevant experience may be considered in lieu of a degree.

Evening and weekend requirements (Overtime rate is paid for hours worked over 40)

• Saturday, January 9th, 8:0a.m.- 1:00 p.m. (Early Childhood Assessments)
• Saturday, January 23rd, 8:00 a.m.- 12:00 noon (Early Childhood Assessments)
• Saturday, January 30th, 8:00 a.m.- 2:00 p.m. (ISEE testing for 5th-12th grade applicants)
• Tuesday, February 2nd, stay until 6:00 p.m. (Middle School Interviews)
• Thursday, February 4th, stay until 6:00 p.m. (Middle and Upper School Interviews)
• Tuesday, February 9th, stay until 6:00 p.m. (Upper School Interviews)
• Saturday, February 27th, 8:30 a.m.-10:30 a.m. (Early Childhood Accepted Student Reception at the Children's Museum)
• Thursday, March 11th, stay until 8:00 p.m. (Accepted Student Reception for 6th-12th)

Postings current as of 10/28/2026 10:30:12 AM CST.

Need Help?

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