WS - Health Professions Admissions Assistant - FWS

University of Pikeville; Pikeville (KY); On-site; USD 11,000 - 15,000; Part time

Job summary

University of Pikeville is seeking an entry-level Health Professions Admissions Assistant to greet visitors, answer inquiries, and assist with application processing at the Admissions Office. The role supports records, events, and daily inquiries while maintaining confidential materials.

Responsibilities include front desk duties, data entry, and helping with outreach activities. The position is part-time,通常 up to 20 hours per week, with a pay rate of $9.75 per hour.

Qualifications

• Must be a current UPIKE student in good standing.
• Strong communication and organizational skills.
• Willingness to learn and attention to detail.
• Ability to use Word, Excel, PowerPoint.

Responsibilities

• Serve as first point of contact at the front desk: answer calls, greet visitors, route inquiries, and schedule appointments.
• Process and track application materials: data entry, scanning/filing, and maintaining confidential records.
• Support admissions events and interview days: prepare materials, manage check-in, and assist guests.
• Monitor shared email/inboxes; provide accurate information using scripts/templates and escalating complex cases.
• Maintain spreadsheets/reports for prospects and applicants; update contact lists and mailing databases.
• Contribute to special projects (e.g., outreach lists, mailings, deliveries) and other duties as assigned.

Skills

Communication

Teamwork

Professionalism

Career & Self-Development

Critical Thinking

Community Transformation

Leadership

Technology

Education

Current UPIKE student

Tools

Word

Excel

PowerPoint

Job description

HEALTH PROFESSIONS ADMISSIONS ASSISTANT
Division: Support Services Department: Admissions
Experience: Entry Level Job Code: TBD
Supervisor/Reports To: Jennifer Lockhart
Provide front-line administrative support for Health Professions Admissions by greeting visitors, answering inquiries, and assisting with application processing. This role helps maintain organized records, supports admissions events, and delivers a welcoming experience for prospective students and families.

• Serve as first point of contact at the front desk: answer calls, greet visitors, route inquiries, and schedule appointments – C, P, CT
• Process and track application materials: data entry, scanning/filing, and maintaining confidential records – T, P, CT
• Support admissions events and interview days: prepare materials, manage check-in, and assist guests – TW, C, P
• Monitor shared email/inboxes; provide accurate information using scripts/templates and escalating complex cases – C, CT, P
• Maintain spreadsheets/reports for prospects and applicants; update contact lists and mailing databases – T, CT, P
• Contribute to special projects (e.g., outreach lists, mailings, deliveries) and other duties as assigned – TW, P

Competencies/Skills: Communication (C), Teamwork (TW), Professionalism (P), Career & Self-Development (CSD), Critical Thinking (CT), Community Transformation (CTR), Leadership (L), Technology (T)
Education Requirements: Must be a current UPIKE student in good standing.
Preferred Skills: Word; Excel; PowerPoint; attention to detail; strong active listening; written & verbal communication; willingness to learn.
Work Schedule: M–F, varies depending on workload; up to 20 hours/week; no Sunday/Saturday hours.
Work Conditions: Typical office environment.
Physical Demands: Keyboarding; reaching/handling; occasional lifting/carrying up to 20 lbs.
Pay Rate: $9.75/hour
Location: Admissions Office – HPE 6th Floor
Number of Positions: 1
The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or admission of students.