Part-Time Admissions Assistant

The-Center-For-Early-Education-1; West Hollywood (CA); On-site; USD 28,000 - 39,000; Part time

Job summary

The Center for Early Education in West Hollywood, CA is seeking a part-time Admissions Assistant to support clerical, administrative, and event tasks within the admissions team. This in-person role requires daily onsite presence and close collaboration with families, students, and staff.

Responsibilities include handling inquiries, managing the admissions database, processing applications, scheduling meetings, and assisting with events and reporting.

Qualifications

• Bachelor's degree or higher in a related field is required or preferred.
• Experience with database management is required.
• Administrative experience in an independent school is preferred.

Responsibilities

• Answer admissions inquiries by phone and email; assist with daily operations.
• Maintain admissions database, update forms, calendars, and communications.
• Process online inquiries and applications; assist families with account access.

Skills

Communication

Organization

Data entry accuracy

Problem-solving

Education

Bachelor's degree or higher in a related field

Tools

Microsoft Office

Google Suite

Databases

Job description

(Part-time during school year; 20-25 hours/week)

SUMMARY:

Reporting to the Director of Admissions, provide clerical, administrative, and event support, participating in the admissions team's work to recruit, support, and enroll mission-aligned families and students. This is an in‑person role, and regular onsite attendance is an essential function of the position. The employee must be onsite to support daily operations, respond promptly to admissions‑related situations, and perform additional duties that require physical presence at the school.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.

• Represent the mission, core values, educational philosophy, and program of the school, maintaining clear boundaries and professionalism.
• Respond to general admissions inquiries, emails, and calls.
• Collaborate to maintain the admissions database, including updating and testing forms, checklists, calendars, and communications, and managing and ensuring the accuracy of data relating to inquiries, applicants, and incoming students.
• Process all online inquiries and applications and provide family support for account access.
• Create and maintain hard‑copy applicant files.
• Track applicants throughout the admissions process and manage follow‑up communication with applicants and sending schools to ensure file completion.
• Support departmental communications with applicant families, including editing emails, creating accurate (e)mailing lists, and creating templates through communication software.
• Schedule and support meetings, tours, interviews, and student appointments with applicant families through phone, email, and online scheduling tools.
• Partner on admissions event planning and provide event support.
• Pull data and support reporting on current and historical admissions trends.
• Regularly audit inventory of all admissions materials.
• Communicate respectfully, clearly, and honestly in verbal, electronic, and written form with parents, colleagues, and other constituencies, and maintain a sensitive, cooperative, and flexible demeanor in interactions.
• Positively contribute to the schoolwide community.
• Demonstrate professionalism through reliability, punctuality, and personal appearance and self‑care, and maintain personal integrity and a respectful attitude in all relationships, and positively contribute to the school community.
• Provide for the physical safety of children through anticipation and removal of hazards, visual observation of children active or at rest, and by appropriately responding to injuries.
• Follow all personnel policies and the guidelines of the Emergency Response Plans, and take responsibility for students' safety in an emergency situation or drill.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty to the satisfaction of the administration. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

Minimum of a Bachelor's or higher degree in a related field and experience with database management required. Experience in an administrative role in an independent school is preferred.

TECHNOLOGICAL SKILLS:

Ability to independently and efficiently use Microsoft Office and Google Suite products, including spreadsheets. Experienced with using databases as well as the ability to learn new databases quickly and efficiently. Ability to use office tools and machines.

BEHAVIORAL SKILLS:

Demonstrate personal integrity, friendliness, patience, fairness, openness, non‑defensiveness, sensitivity, flexibility, enthusiasm, and innovative thinking. Ability to solve practical problems and apply common sense and good judgment in dealing with everyday and emergencies. Ability to interpret a variety of instructions. Careful attention to detail is essential. Must maintain confidentiality.

LANGUAGE AND COMMUNICATION SKILLS:

Ability to communicate via phone, email, and in‑person with clarity, warmth, professionalism, and a willingness to uphold expectations and boundaries. Ability to read, analyze, and interpret written documents, professional literature, and other material. Ability to write reports and letters. Ability to verbally present information and respond to children, parents, colleagues, and administrators. Ability to communicate effectively with parents, students, and colleagues.

REASONING ABILITY:

Ability to solve practical problems and apply common sense and good judgment in dealing with everyday and emergency situations. Ability to interpret a variety of instructions.

PHYSICAL DEMANDS:

The physical demands described here are representative of those required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: The employee is regularly required to talk and hear; to stand, walk, sit, stoop, kneel, crouch, crawl, and climb; to use hands to finger, handle, or feel objects, tools, or control; to reach with hands and arms. Specific vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those a teacher encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment varies from quiet to moderate to noisy.