Temporary Admissions Associate

Winchester Thurston School; Winchester (VA); On-site; USD 26,000 - 34,000; Full time

Job summary

Winchester Thurston School in Pittsburgh, PA seeks a Temporary Admissions Associate to support the Admissions Office during the busiest portion of the admissions cycle. The role begins in early January and runs through mid-March, with normal hours Monday–Friday 8:00 a.m.–4:00 p.m., plus occasional evenings and Saturdays.

You will process inquiries and applications, greet families during campus tours and events, assist with events logistics, and help maintain confidential applicant information.

Qualifications

• Experience in relationship-focused roles such as admissions or student services.
• Strong written and verbal communication with families and colleagues.
• Commitment to excellent customer service and inclusive environment.
• Strong organizational skills and ability to manage multiple priorities.
• Ability to exercise discretion and maintain confidentiality.
• Proficiency with technology and CRM systems; ability to collaborate.

Responsibilities

• Process application materials and follow up on missing documents.
• Welcome prospective students and families for tours and events.
• Support admissions events with preparation, logistics, and check-in.
• Collaborate with admissions team to ensure a consistent experience for prospective and admitted families.
• Maintain confidentiality of applicant and family information.
• Provide additional admin and project support as needed.

Skills

Strong communication

Customer service

Organization / multitasking

Discretion and confidentiality

CRM experience

Team collaboration

Attention to detail

Education

Bachelor's degree

Tools

CRM software

Job description

• Position Type:
  Support Staff/ Admission Assistant
  
• Date Posted:
  10/27/2026
  
• Location:
  Winchester Thurston - City Campus
  

Temporary Admissions Associate

Winchester Thurston School | Pittsburgh, PA

Early January through Mid-March

Winchester Thurston School, an independent school serving students in junior pre-kindergarten through grade 12 in Pittsburgh's Shadyside neighborhood, seeks a Temporary Admissions Associate to support the Admissions Office during the busiest portion of the admissions cycle.

This temporary position is expected to begin in early January and conclude in mid-March. Regular hours are Monday through Friday, 8:00 a.m. - 4:00 p.m., with occasional evening and Saturday work.

Compensation ranges from $19 to $25 per hour, commensurate with experience. This is a non-exempt position eligible for overtime pay for hours worked beyond 40 in a workweek. Temporary employees are not eligible for WT benefits.

Position Summary

The Temporary Admissions Associate provides administrative and operational support to the admissions team, with a primary focus on processing inquiries, applications, and supporting materials. This position also provides on-site customer service to prospective students and families.

As one of the first representatives of WT whom prospective families meet, the associate helps create a welcoming experience and communicates the School's mission, vision, values, and community culture in a warm and authentic manner.

Key Responsibilities

• Assist with admissions operations, including processing application materials, following up with families about missing documents, and preparing files for applicant review.
• Welcome prospective students and families arriving for campus tours, admissions events, and other programs.
• Support admissions events through preparation, registration, logistics, family check-in, and on-site assistance.
• Collaborate with the admissions team to provide a consistent and responsive experience for prospective and admitted families, including activities that support enrollment.
• Maintain the confidentiality of applicant and family information.
• Provide additional administrative, operational, and project support as needed.

Required Qualifications

• Experience in a relationship-focused role such as admissions, education, enrollment management, student services, customer service, fundraising, or similar
• Strong written and verbal communication skills, with the ability to build rapport with children, families, and colleagues.
• Commitment to excellent customer service and creating a warm, inclusive environment.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
• Ability to exercise discretion and maintain confidentiality when handling applicant and family information.
• Proficiency with technology, including experience using customer relationship management (CRM) systems.
• Ability to work collaboratively.

Preferred Qualifications

• Familiarity with independent schools.
• A bachelor's degree; relevant experience may be considered in lieu of a degree.

Evening and weekend requirements (Overtime rate is paid for hours worked over 40)

• Saturday, January 9th, 8:00 a.m.- 1:00 p.m. (Early Childhood Assessments)
• Saturday, January 23rd, 8:00 a.m.- 12:00 noon (Early Childhood Assessments)
• Saturday, January 30th, 8:00 a.m.- 2:00 p.m. (ISEE testing for 5th-12th grade applicants)
• Tuesday, February 2nd, stay until 6:00 p.m. (Middle School Interviews)
• Thursday, February 4th, stay until 6:00 p.m. (Middle and Upper School Interviews)
• Tuesday, February 9th, stay until 6:00 p.m. (Upper School Interviews)
• Saturday, February 27th, 8:30 a.m.-10:30 a.m. (Early Childhood Accepted Student Reception at the Children's Museum)
• Thursday, March 11th, stay until 8:00 p.m. (Accepted Student Reception for 6th-12th)