Temporary Administrative Coordinator (Office Operations)

University of Oklahoma; Norman (OK); On-site; USD 28,000 - 33,000; Full time

Job summary

University of Oklahoma is seeking a temporary administrative position in Norman, OK. The role will support clerical functions, budgeting, and staff coordination from 11/30/26 to 04/14/27 with a typical 8:00 a.m.–5:00 p.m. schedule.

Responsibilities include handling inquiries, updating procedures, billing reviews, and assisting with payroll and travel arrangements while maintaining confidential records.

Qualifications

• High School Diploma or GED required.
• Equivalency: 48 months experience can substitute for Bachelor's degree for a total of 108 months related experience.
• 12 months office, clerical, or administrative experience required.

Responsibilities

• Organizes and coordinates specialized clerical functions.
• Answers questions, provides information and handles internal/external inquiries.
• Updates office procedures for efficiency.
• Assists with budgets, controls expenses and maintains records.
• Reviews billing from contractors and vendors and makes adjustments.
• Maintains filing systems, including confidential documents.
• Assists with department computer program design and selection.
• Selects, supervises, trains and evaluates assigned staff.
• Prepares staff schedules and monitors time worked.
• Coordinates payroll issues and department personnel.
• Plans and coordinates special projects.
• Schedules appointments and makes travel arrangements.
• Disseminates information for internal and external customers.
• Performs other related duties as assigned.

Skills

Basic math

Advanced computer skills

Microsoft Office

Detail oriented

Highly organized

Multitasking

Education

High School Diploma or GED

108 months related experience substitute for Bachelor's

Tools

Microsoft Office Suite

Job description

University of Oklahoma is seeking a temporary administrative position in Norman, OK. The role will support clerical functions, budgeting, and staff coordination from 11/30/26 to 04/14/27 with a typical 8:00 a.m.–5:00 p.m. schedule.

Responsibilities include handling inquiries, updating procedures, billing reviews, and assisting with payroll and travel arrangements while maintaining confidential records.