Temporary Administrative Coordinator for Content Team (Five-month Opportunity)

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 28,000 - 41,000; Part time

Job summary

Hawthorne Lane is seeking a temporary Administrative Coordinator to support the content team. You will monitor departmental reports, proofread materials, handle data entry, and provide ad hoc administrative assistance in a fast-paced environment.

The ideal candidate has a Bachelor’s Degree and roughly three years of office experience, with sharp attention to detail, strong Excel skills, and professional communication with internal and external contacts.

Qualifications

• Bachelor's degree required.
• 3 years of office/administrative experience.
• Excellent proofreading and editing skills.
• Strong spreadsheet and data-entry abilities.

Responsibilities

• Monitor monthly and departmental reports and budgets.
• Create, edit and manage spreadsheets; code invoices and financial reports; follow up on invoicing.
• Proofread and edit content and materials for grammar and consistency.
• Respond to inquiries via email; track deadlines and requests for the content team.
• Assist in creating contracts, documents, and reports using templates and strong technical skills.

Skills

Office administration

Spreadsheet proficiency

Proofreading

Customer service

Communication

Time management

Adaptability

Data entry

Database management

Excel

Education

Bachelor's Degree

Tools

Excel

Salesforce

Job description

This education-focused association is seeking temporary administrative support for their content team. As the Administrative Coordinator, you will be responsible for monitoring departmental reports, proofreading, database entry and management, and providing any ad hoc administrative support to assist a busy, fast-paced team. The ideal candidate excels at working with spreadsheets and tracking information with a sharp eye for detail. They also demonstrate professionalism and strong customer service skills when interacting with internal and external contacts.

Key Responsibilities:

• Manage monthly content, budget, and financial tracking reports.
• Create, edit, and manage spreadsheets while tracking and coding invoices and financial reports. Execute and follow up on invoicing on the department’s behalf.
• Proofread and edit content and materials with strong spelling, grammar, and punctuation in mind.
• Respond to internal and external inquiries via email, tracking material deadlines and handling requests for the content department.
• Assist the department in creating contracts, documents, reports, and materials by following templates and leveraging strong technical skills.

Why You’ll Love Working Here:

• Mission-driven environment with educational ties.
• A temporary five-to-six-month opportunity with a mostly remote schedule, requiring minimal in-person responsibilities.

What We’re Looking For:

• Experienced. You have a Bachelor’s Degree and around three years of previous office experience with database management, writing and organizational skills.
• Very proactive. You stay on top of your tasks and make sure deadlines are met on time.
• Professional. You are an excellent communicator, both verbally and in writing.
• Focused. You produce quality work in a fast-moving environment.
• Tech-advanced. Proficiency with digital tools is a must, including Excel. Candidates with Salesforce experience are encouraged to apply!
• Adaptable. You can quickly adjust to shifting priorities and take on new tasks as needed to support the team effectively.

The hourly listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.