Operations Coordinator

Hawthorne Lane; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO

Retirement benefits

Professional development

Job summary

Hawthorne Lane is seeking an experienced Office Administrator to ensure a welcoming, organized, and well-supported workplace in Washington, DC. You will coordinate meetings, travel, and vendor relationships while maintaining calendars and assisting with onboarding and events.

The role emphasizes proactive problem-solving, collaboration across departments, and a strong tech-savvy approach with Microsoft Office tools.

Qualifications

• Minimum three years of professional experience and a welcoming presence with clients and vendors.
• Highly organized with ability to manage competing priorities and numerous details.
• Collaborative mindset and ability to work across departments.
• Proactive, ownership-driven and able to improve processes.
• Tech-savvy with Microsoft Office, Excel, and Outlook.

Responsibilities

• Serve as a central resource for day-to-day office needs, ensuring the workplace remains welcoming, organized, and fully supported.
• Coordinate meetings, appointments, visitors, and other office logistics while providing a polished experience for clients and guests.
• Oversee office supplies, kitchen inventory, equipment, repairs, and general workplace upkeep, partnering with vendors and internal teams as needed.
• Support partners with administrative needs, including expense reporting, scheduling, travel coordination, and other day-to-day requests.
• Support team coordination by keeping calendars up to date and assisting with logistics for new-hire onboarding.
• Oversee external office partnerships by coordinating with vendors to address day-to-day needs and maintain a well-run workplace.
• Handle office and financial administration by managing incoming mail and supporting invoice and basic bookkeeping activities.
• Organize team gatherings, professional events, celebrations, and conferences from initial planning through completion.
• Support the organization and upkeep of office resources, working with vendors as needed to ensure the team has what it needs to operate effectively.
• Assist with ad hoc projects through supporting social media and website updates.

Skills

Office administration

Client/vendor interaction

Calendar management

Travel coordination

Invoicing

Tools

MS Excel

MS Outlook

Job description

Key Responsibilities:

• Serve as a central resource for day-to-day office needs, ensuring the workplace remains welcoming, organized, and fully supported.
• Coordinate meetings, appointments, visitors, and other office logistics while providing a polished experience for clients and guests.
• Oversee office supplies, kitchen inventory, equipment, repairs, and general workplace upkeep, partnering with vendors and internal teams as needed.
• Support partners with administrative needs, including expense reporting, scheduling, travel coordination, and other day-to-day requests.
• Support team coordination by keeping calendars up to date and assisting with logistics for new-hire onboarding.
• Oversee external office partnerships by coordinating with vendors to address day-to-day needs and maintain a well-run workplace.
• Handle office and financial administration by managing incoming mail and supporting invoice and basic bookkeeping activities.
• Organize team gatherings, professional events, celebrations, and conferences from initial planning through completion.
• Support the organization and upkeep of office resources, working with vendors as needed to ensure the team has what it needs to operate effectively.
• Assist with ad hoc projects through supporting social media and website updates.

Why You’ll Love Working Here:

• A company focused on employee wellness and culture.
• Strong executive presence, and leadership who love to teach employees and offer continuous training and development.
• Generous compensation with medical, dental and vision insurance, PTO, retirement benefits and encourages professional development.

What We’re Looking For:

• Polished. You bring at least three years of professional experience, a welcoming presence and are comfortable interacting with clients, vendors, partners, and colleagues.
• Resourceful. You are naturally curious, think creatively, and enjoy finding practical solutions when something needs attention.
• Organized. You can manage competing priorities, maintain accurate records, and keep numerous details on track.
• Collaborative. You build positive relationships and enjoy working across departments and with a variety of internal and external partners.
• Proactive. You anticipate needs, take ownership of responsibilities, and look for opportunities to make processes and the workplace better.
• Tech-Savvy. You are comfortable with Microsoft Office, particularly Excel and Outlook, and have experience working with office equipment and digital tools.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.