Administrative Coordinator III - 995856

Nova Southeastern University; Fort Lauderdale, Northern (FL, KY); On-site; USD 25,000 - 39,000; Full time

Job summary

Nova Southeastern University is seeking a skilled administrative coordinator to support NSU operations, coordinating a range of functions and potentially leading other staff. The role includes handling inquiries, drafting and proofreading documents, data entry, reporting, scheduling, and travel logistics to ensure smooth daily operations.

The ideal candidate will demonstrate advanced MS Office skills, strong written and verbal communication, confidentiality, and the ability to create PowerPoint

Qualifications

• Requires high school diploma or equivalent.
• Five years of experience providing administrative support or coordinating with external contacts.
• Associate's degree with four years or bachelor’s with three years is acceptable.

Responsibilities

• Responds to inquiries and resolves routine problems according to policies.
• Composes, edits, proofs basic documents; mail merges and mass mailings.
• Prepares forms, verifies discrepancies, and follows up for accuracy.
• Enters data and generates reports using NSU systems.
• Schedules meetings and coordinates travel to ensure timely planning.
• Performs other duties as assigned.

Skills

MS Office Proficiency

Data entry

Policy interpretation

Decision making

Analytical skills

Calendar management

Written & verbal communication

Confidentiality

PowerPoint presentations

Training others

Education

High School Diploma or Equivalent

Associate's Degree

Bachelor's Degree

Tools

NSU software systems

MS Office Suite

Database skills

Data reporting tools

Job description

We are excited that you are considering joining Nova Southeast University!

Nova Southeast University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeast University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeast University.

Primary Purpose:

Coordinates and monitors a variety of administrative functions between NSU and external contacts to ensure efficient operations. May lead the work of other administrative support staff.

Job Category:

Non-Exempt

Hiring Range:

Commensurate with experience

Pay Basis:

Hourly

Subject to Grant Funding?

No

Essential Job Functions:

• 1. Responds to inquiries and resolves routine problems requiring general understanding of work-area policies and procedures in a timely manner to ensure questions are answered and issues resolved.
• 2. Composes, edits, and proofreads basic documents; creates mail merges and performs mass mailings; photocopies and collates basic material to ensure timely communication and retention of documents.
• 3. Prepares forms and documents; verifies for discrepancies and follows up to ensure accuracy.
• 4. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.
• 5. Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.
• 6. Performs other duties as assigned or required.

Job Requirements:

Required Knowledge, Skills, & Abilities:

• 1. Advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; database and data entry skills.
• 2. Ability to interpret and explain guidelines, policies, and procedures.
• 3. Decision-making, problem solving and analytical skills.
• 4. Excellent organization and planning skills, including calendar and event management.
• 5. Excellent written and oral communication skills.
• 6. Information gathering and monitoring skills; including the ability to analyze data and prepare reports, while maintaining confidentiality.
• 7. Takes initiative, is flexible, and provides great attention to detail and accuracy.
• 8. Possesses advanced computer skills and is able to train others.
• 9. Ability to assist management with the creation of PowerPoint presentations.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS

• 1. Ability to communicate effectively with others.
• 2. Ability to work cooperatively with colleagues and supervisory staff at all levels.
• 3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• 4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Education:

High School Diploma or Equivalent

Required Experience:

High School Diploma and five (5) years of experience providing administrative support, or experience managing / coordinating functions with high-level external contacts.

--OR--

Associate's Degree and four (4) years of experience providing administrative support, or experience managing / coordinating functions with high-level external contacts.

--OR--

Bachelor's Degree and three (3) years of experience providing administrative support, or experience managing / coordinating functions with high-level external contacts.

Is this a safety sensitive position?

No

Background Screening Required?

No

Pre-Employment Conditions:

Sensitivity Disclaimer:

Nova Southeast University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.