Admission Services Representative I - 991751

Nova Southeastern University; Fort Lauderdale, Northern (FL, KY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Tuition waiver

Medical and dental plans

Retirement plan

Job summary

Nova Southeastern University (NSU) is seeking an Enrollment Support Specialist to assist prospective students from inquiry through enrollment. You will process applications, review credentials, and communicate program requirements by phone or email, helping to increase yield and student engagement.

The role requires strong clerical skills, proficiency with MS Office, attention to data integrity, and teamwork with admissions, financial aid, and academic advisers.

Qualifications

• General knowledge of MS Office Suite (Outlook, Word and Excel).
• Clerical – Working knowledge of administrative and clerical procedures and systems.
• Customer and Personal Service – Working knowledge of customer and personal services.
• English Language – Working knowledge of English structure, spelling, grammar.

Responsibilities

• Provides support in completing application and enrollment documents.
• Reviews student applications by analyzing credentials, computing GPAs, reviewing transcripts, and preparing packages for admissions decisions.
• Contacts prospective students to present information via telephone or email.
• Collaborates with admissions, academic advisers, financial aid officers, and residential life personnel to yield and transition students.

Skills

MS Office Suite

Clerical skills

Customer service

English language

Speaking

Writing

Active listening

Service orientation

Critical thinking

Time management

Telephone protocol

Teamwork

Adaptability

Education

High School Diploma or Equivalent

Job description

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary Purpose

Supports enrollment objectives by providing superior customer service to prospective students from point of inquiry through enrollment, resulting in enhanced student engagement and retention.

Job Category: Non‑Exempt

Hiring Range: $31,200 annually /$16 per hour

Pay Basis: Hourly

Subject to Grant Funding? No

Essential Job Functions

1. Provides support in completing application and enrollment documents.
2. Reviews student applications by analyzing credentials, computing GPAs, reviewing support documents such as transcripts, and preparing application packages for admissions decisions.
3. Contacts prospective students to present information and/or explain available programs and services. Communicates with prospects about admission requirements, program offerings, and/or curriculum, by telephone or email.
4. Collaborates with admissions colleagues, academic advisers, financial aid officers, and residential life personnel to create an effective yield team and ensure a smooth transition from inquiry to enrolled student status.
5. Participates in on‑campus promotional activities, including conferences, educational fairs, career days, open houses, campus tours, or special events to present programs to prospective students.
6. Inputs status of significant admission decisions into database.
7. Sorts or classifies information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
8. Compiles, sorts, and verifies the accuracy of data before it is entered.
9. Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as correspondence, or other material.
10. Compares data with source documents, or re‑enters data in verification format to detect errors.
11. Stores complete documents in appropriate locations.
12. Inputs data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
13. Locates and corrects data entry errors or reports them to supervisors.
14. Prepares responses to correspondence containing routine inquiries. Answers questions about records or files.
15. Keeps records of materials filed or removed, using logbooks or computers and generate computerized reports.
16. Performs administrative duties, including but not limited to answering phones, greeting visitors, handling mail collection and distribution, ordering and dispensing supplies, proofreading, or transcribing documents, among others.
17. Maintains student data integrity and confidentiality.
18. Completes special projects as assigned.
19. Performs other duties as assigned or required.

Job Requirements

Required Knowledge, Skills, & Abilities

Knowledge:

• General knowledge of MS Office Suite (Outlook, Word and Excel).
• Clerical – Working knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• Customer and Personal Service – Working knowledge of principles and processes for providing customer and personal services.
• English Language – Working knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Skills:

• Speaking – Basic skills in talking to others to convey information effectively.
• Writing – Basic skills in communicating effectively in writing as appropriate for the needs of the audience.
• Active Listening – Proficient skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Service Orientation – Basic skills in actively looking for ways to help people.
• Critical Thinking – Basic skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Time Management – Proficient skills in managing one's own time.

Abilities:

• Ability to exercise proper telephone protocol and handle difficult customer situations.
• Ability to work effectively alone or as part of a team.
• Selective Attention – The ability to concentrate on a task over a period of time without being distracted.
• Ability to exercise proper telephone protocol and handle difficult customer situations.
• Ability to adapt to changes in policies/procedures, workload, etc.

Physical Requirements and Working Environment:

1. Speech Recognition – Must be able to identify and understand the speech of another person.
2. Speech Clarity – Must be able to speak clearly so others can understand you.
3. Near Vision – Must be able to see details at close range (within a few feet of the observer).
4. May be required to work nights or weekends.
5. Travel – Must be able to travel on a daily and/or overnight basis.
6. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
7. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, mobile devices, and computer keyboards.

Required Certifications/Licensures

(None specified)

Required Education

High School Diploma or Equivalent

Major (if required)

(None specified)

Required Experience

Two (2) years of clerical/administrative experience in an office environment.

Preferred Qualifications

(None specified)

Is this a safety sensitive position?

No

Background Screening Required?

Yes

Pre-Employment Conditions

(None specified)

Sensitivity Disclaimer

Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.