Temporary Administrative Assistant Bilingual Spanish/English

Olgcstx; Boerne (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

The Archdiocese of San Antonio seeks a Substitute Administrative Assistant to support front desk and department operations on an as-needed basis. The role provides clerical and administrative assistance to the Office Manager and ensures smooth workflow when coverage is required.

Responsibilities include answering calls, filing, preparing data summaries, coordinating travel and meetings, taking meeting minutes, managing supplies, and safeguarding confidential information in line with diocesan

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• At least four years of administrative support experience.
• Bilingual in Spanish and English is required.
• Reliable transportation and valid driver’s license required.

Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Maintains filing systems as assigned.
• Retrieves information from records, email, minutes and other documents; prepares summaries as needed.
• Responds to and resolves administrative inquiries.
• Coordinates and schedules travel, meetings and appointments.
• Prepares meeting agendas and schedules.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of equipment.
• Protects confidentiality of information and ensures safety protocols are followed.
• Complies with Archdiocesan Code of Conduct and Faith and Morals policy.
• Collaborates with team to support Mission and Vision of the organization.
• Performs other duties as assigned.

Skills

Bilingual Spanish/English

Detail oriented

Team player

Written communication

Critical thinking

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

MS Office

Job description

The Archdiocese of San Antonio seeks a Substitute Administrative Assistant to support front desk and department operations on an as-needed basis. The role provides clerical and administrative assistance to the Office Manager and ensures smooth workflow when coverage is required.

Responsibilities include answering calls, filing, preparing data summaries, coordinating travel and meetings, taking meeting minutes, managing supplies, and safeguarding confidential information in line with diocesan