Temporary Administrative Assistant

Jobtailor; Portland (OR); On-site; USD 42,000 - 64,000; Full time

Job summary

Jobtailor in Portland, Oregon seeks a capable administrative professional to provide high-level support to Centralized Access Services’ Supervisors and leadership. You will coordinate meetings, prepare HR forms, and assist with onboarding for new employees in a fast-paced health services setting.

You will manage timekeeping for over 100 employees, handle mail and in-person operations at Marquam Plaza, and support employee engagement initiatives while ordering supplies and maintaining office

Qualifications

• Two years of general office or secretarial experience; OR an Associate’s degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR a Bachelor’s degree and one year of general office or secretarial experience; OR an equivalent combination of training and experience
• Successful completion of a formal OHSU Administrative Internship Program may substitute for one year of experience
• Extensive computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook) and Windows
• Excellent customer service skills
• Ability to multitask in a fast-paced environment
• Detail-oriented with good organizational skills
• Excellent written and verbal communication skills
• Good grammar skills
• Demonstrable record of reliable attendance, punctuality and successful performance at past and present employers
• Ability to work both independently and as part of a team
• Advanced knowledge of Microsoft Teams and Smartsheet
• Ability to perform computer work for several hours and use office equipment
• Ability to sit continuously for up to 8 hours per day, change position, and walk intermittently 2–4 hours per day
• Ability to carry and lift up to 25 pounds intermittently

Responsibilities

• Provide high-level administrative and organizational support to Centralized Access Services’ Supervisors, Manager, Director and AVP
• Coordinate meetings and events
• Prepare and submit HR forms
• Support onboarding of new employees
• Order supplies and manage the in-person office
• Mail patient letters and manage in-person mail at Marquam Plaza
• Support employee engagement initiatives
• Manage timekeeping for more than 100 Centralized Access Services employees
• Complete timecard edit requests and review timecards for accuracy
• Serve as point person for employee timekeeping questions and requests
• Track attendance, occurrences and leave
• Act as backup or joint support for general office duties and other administrative staff within Ambulatory Services

Skills

Microsoft Office Suite

Timekeeping Management

General Office Experience

Customer Service Skills

Multitasking

Detail-Oriented

Written and Verbal Communication

Grammar Skills

Team Collaboration

Independent Work

Reliability / Attendance

Office Equipment Operation

Education

Associate’s Degree in Office Occupations

Certificate in Office Technology

Bachelor’s Degree with related experience

Tools

Microsoft Teams

Smartsheet

Windows

Job description

Responsibilities

• Provide high-level administrative and organizational support to Centralized Access Services’ Supervisors, Manager, Director and AVP
• Coordinate meetings and events
• Prepare and submit HR forms
• Support onboarding of new employees
• Order supplies and manage the in-person office
• Mail patient letters and manage in-person mail at Marquam Plaza
• Support employee engagement initiatives
• Manage timekeeping for more than 100 Centralized Access Services employees
• Complete timecard edit requests and review timecards for accuracy
• Serve as point person for employee timekeeping questions and requests
• Track attendance, occurrences and leave
• Act as backup or joint support for general office duties and other administrative staff within Ambulatory Services

Requirements

• Two years of general office or secretarial experience; OR an Associate’s degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR a Bachelor’s degree and one year of general office or secretarial experience; OR an equivalent combination of training and experience
• Successful completion of a formal OHSU Administrative Internship Program may substitute for one year of experience
• Extensive computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook) and Windows
• Excellent customer service skills
• Ability to multitask in a fast-paced environment
• Detail-oriented with good organizational skills
• Excellent written and verbal communication skills
• Good grammar skills
• Demonstrable record of reliable attendance, punctuality and successful performance at past and present employers
• Ability to work both independently and as part of a team
• Advanced knowledge of Microsoft Teams and Smartsheet
• Ability to perform computer work for several hours and use office equipment
• Ability to sit continuously for up to 8 hours per day, change position, and walk intermittently 2–4 hours per day
• Ability to carry and lift up to 25 pounds intermittently

Core Competencies

Demonstrates strong organizational and administrative capabilities, with extensive experience in managing timekeeping, coordinating meetings, and supporting employee engagement initiatives. Proficient in Microsoft Office Suite and adept at multitasking in a fast-paced environment.

Highest-signal resume keywords

• Microsoft Office Suite
• Timekeeping Management
• Customer Service Skills
• Organizational Skills
• Written and Verbal Communication

ATS Optimization Keywords

Hard Skills

• Timekeeping Management
• General Office Experience
• Detail-Oriented
• Multitasking
• Office Equipment Operation

Soft Skills

• Excellent Customer Service
• Good Grammar Skills
• Ability to Work Independently
• Team Collaboration
• Reliable Attendance

Certifications & Qualifications

• Associate’s Degree in Office Occupations
• Certificate in Office Technology

Industry Keywords

• Administrative Support
• Employee Onboarding
• Attendance Tracking
• Event Coordination
• HR Forms Management

Tools & Technologies

• Microsoft Teams
• Smartsheet
• Windows