Office Supervisor

Jobtailor; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

Jobtailor is seeking an experienced Operations Supervisor to oversee daily office functions in a medical setting. You will lead clerical staff, coordinate scheduling, and ensure accurate payroll and timekeeping while supporting the manager in staffing decisions.

Ideal candidates bring strong Microsoft Office skills, proven leadership, and the ability to prioritize multiple tasks with excellent communication.

Qualifications

• High school diploma or GED required.
• Proficient knowledge of Microsoft Office programs, including Word, Excel, and PowerPoint.
• Excellent communication skills.
• Ability to prioritize multiple tasks.
• 1–2 years of related experience as a team leader or supervisor with 6 years of progressive, related experience, preferably in a medical setting.

Responsibilities

• Oversee department processes and ensure effective daily operations.
• Supervise office staff, including registration, clerical, administrative, and unit coordinator positions.
• Manage workflow and delegate duties.
• Assist the manager with interviewing, hiring, training, and performance evaluations.
• Provide leadership, direction, coaching, and training to staff.
• Assist with daily operational needs and attend meetings in the manager’s absence.
• Act as a resource and escalation point for staff, physicians, employees, and managers.
• Oversee time sheets and payroll when applicable.
• Coordinate office functions including patient scheduling, physician coverage, phone answering, patient intakes, appointment confirmations, and daily patient charge entry.
• Maintain databases, projects, or programs as assigned.
• Generate reports and perform miscellaneous duties as requested.
• Perform duties with focus on safety, quality, and efficiency as a High Reliability Organization

Skills

Leadership

Team Supervision

Communication Skills

Task Prioritization

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

• Oversee department processes and ensure effective daily operations
• Supervise office staff, including registration, clerical, administrative, and unit coordinator positions
• Manage workflow and delegate duties
• Assist the manager with interviewing, hiring, training, and performance evaluations
• Provide leadership, direction, coaching, and training to staff
• Assist with daily operational needs and attend meetings in the manager’s absence
• Act as a resource and escalation point for staff, physicians, employees, and managers
• Oversee time sheets and payroll when applicable
• Coordinate office functions including patient scheduling, physician coverage, phone answering, patient intakes, appointment confirmations, and daily patient charge entry
• Maintain databases, projects, or programs as assigned
• Generate reports and perform miscellaneous duties as requested
• Perform duties with focus on safety, quality, and efficiency as a High Reliability Organization

Requirements

• High school diploma or GED required
• Proficient knowledge of Microsoft Office programs, including Word, Excel, and PowerPoint
• Excellent communication skills
• Ability to prioritize multiple tasks
• 1–2 years of related experience as a team leader or supervisor with 6 years of progressive, related experience, preferably in a medical setting

Core Competencies

Demonstrates strong leadership and supervisory skills in managing office staff and operations, with a focus on efficiency, quality, and safety in a medical setting. Proficient in Microsoft Office and capable of handling multiple tasks while providing excellent communication and support to team members.

Highest-signal resume keywords

• Leadership
• Team Supervision
• Microsoft Office Proficiency
• Operational Management
• Communication Skills

ATS Optimization Keywords

Hard Skills

• Office Management
• Patient Scheduling
• Performance Evaluations
• Database Maintenance
• Report Generation

Soft Skills

• Excellent Communication
• Task Prioritization
• Coaching

Industry Keywords

• High Reliability Organization
• Medical Setting
• Clerical Duties
• Administrative Support

Tools & Technologies

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint