Administrative Assistant

Lenmar Consulting Inc; New York (NY); On-site; USD 34,000 - 49,000; Full time

Job summary

Lenmar Consulting Inc. is seeking an experienced Administrative Assistant to provide high-level support to senior professionals in a fast-paced financial services environment.

This onsite role reports to the Head of Platform Services Team, Administration & Office Management, with responsibilities spanning calendar management, travel planning, expense reporting, event coordination, and confidential communications.

Qualifications

• Bachelor's degree or higher required.
• 3-5 years of administrative assistant experience in financial institutions preferred.
• Proven experience with calendar management, travel coordination, expense reporting, events, and executive support.
• Advanced proficiency in Microsoft Outlook and Excel; strong Word and PowerPoint skills.
• Experience with heavy expense claims, invoice processing, and client onboarding coordination.
• Ability to interact professionally with senior stakeholders and maintain confidentiality.

Responsibilities

• Provide high-level administrative support to senior executives and internal stakeholders.
• Manage complex calendars, coordinate meetings, travel, and expense reports.
• Coordinate virtual meetings (Webex) and provide operator assistance as needed.
• Plan internal/external events, client roadshows, workshops, and executive meetings.
• Manage visitor logistics, calls, emails, and general office administration.
• Process invoices, onboarding, procurement, and IT access requests where needed.
• Prepare, edit, and distribute presentations, reports, and meeting minutes.
• Develop project plans, track deliverables, and ensure deadlines are met.
• Prepare Excel reports and PowerPoint decks for client meetings.
• Collaborate with administrative teams across locations to ensure coverage.
• Handle confidential information with discretion and professionalism.
• Support policy implementation and process improvements.

Skills

Calendar management

Travel coordination

Expense reporting

Event planning

Executive support

Discretion and confidentiality

Communication

Education

Bachelor's degree or higher

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Location: New York, NY

Duration: 5-Month Contract

Pay Rate: $30/hour

Work Arrangement: Onsite

Position Overview

We are seeking an experienced Administrative Assistant to provide high-level administrative and operational support to senior professionals, including Managing Directors, Partners, and leadership teams within a fast-paced financial services environment. This role will support Global Markets & Banking Americas Front Office personnel and report to the Head of Platform Services Team, Administration & Office Management. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities while maintaining a high level of professionalism and confidentiality. This is an onsite position where physical presence in the office is an essential requirement.

Key Responsibilities

• Provide comprehensive administrative support to senior executives, managers, and internal stakeholders.
• Manage complex calendars, coordinate meetings, arrange domestic and international travel, and process heavy expense reports.
• Coordinate virtual meetings, including Webex video and audio conferences, and provide operator assistance as needed.
• Plan and coordinate internal and external events, client roadshows, workshops, team-building activities, and executive meetings.
• Manage visitor logistics, telephone calls, email distribution lists, and general office administration.
• Process invoices, coordinate external client onboarding, and support procurement and IT application access requests.
• Prepare, edit, proofread, and distribute presentations, reports, meeting minutes, and other business documents.
• Develop and maintain project plans, track deliverables, establish procedures, and ensure deadlines are met accurately.
• Prepare and maintain Excel reports and develop or edit PowerPoint presentations for client meetings.
• Provide administrative support on departmental projects and special assignments for the Head of Platform Services.
• Collaborate with administrative colleagues across multiple locations to ensure seamless coverage for executives and business teams.
• Handle confidential information and sensitive communications with discretion and professionalism.
• Support policy implementation, departmental controls, and administrative process improvements.

Required Qualifications

• Bachelor's degree or higher.
• 3-5 years of administrative assistant experience within a financial institution, preferably supporting senior-level executives or Front Office teams.
• Strong experience with complex calendar management, travel coordination, expense reporting, event planning, and executive support.
• Advanced proficiency in Microsoft Outlook and Excel, with strong Word and PowerPoint skills.
• Experience with heavy expense claims, invoice processing, meeting minutes, and client onboarding coordination.
• Strong organizational, time management, project coordination, and multitasking skills.
• Excellent written and verbal communication skills, with the ability to interact professionally with senior stakeholders and clients.
• Ability to anticipate business needs, solve problems proactively, manage competing priorities, and meet tight deadlines.
• Strong attention to detail, sound judgment, discretion, and the ability to handle confidential information.
• A collaborative, flexible, and solutions-oriented approach to supporting multiple teams and executives.

Preferred Qualifications

• Experience with Concur, Tableau, Webex, and administrative procurement or IT access management systems.
• Familiarity with financial services operations, Global Markets, Banking, or Front Office environments.
• Experience coordinating executive events, client roadshows, and cross-functional projects.

Additional Information

This is a five-month contract opportunity based in New York City. Candidates must be comfortable working onsite and providing flexible administrative coverage to multiple executives and teams as business needs arise.