Human Resources Assistant (Temporary)

Billings Public Schools; Lincoln Center (KS); On-site; USD 30,000 - 34,000; Full time

Job summary

Billings Public Schools is seeking a Temporary Human Resources Assistant at Lincoln Center. The role supports HR functions, including personnel records management, HRIS maintenance, recruiting and onboarding, with a focus on confidentiality and strong customer service.

The ideal candidate has excellent communication, problem-solving and multitasking abilities, can work independently or within a team, and meets the education requirements of a high school diploma with preferred college coursework

Qualifications

• High school diploma or equivalent.
• Two years of college or technical school preferred.
• Two years of general office experience or equivalent combination.
• Proficiency in Word, Excel, PowerPoint and Google Suite.
• Strong interpersonal communication, organization and multitasking skills.

Responsibilities

• Support the Executive Director, Director of HR, and HR Manager.
• Track Employee Personnel Action Requests; serve as primary contact for EPARs.
• Assist front desk with employees and applicants; maintain confidentiality.
• Organize and update district personnel records and documentation.
• Complete employment verifications, reference checks and loan forgiveness docs.
• Ensure hiring packets and onboarding documents are available to HR staff.
• Manage and update the HRIS for hires, transfers, job changes, salary actions.
• Assist with onboarding: fingerprinting, badges, and new hire paperwork.
• Assist with job postings across channels; schedule interviews.
• Assist with leave requests and escalate issues as needed.
• Enter data for evaluations, step-up credits, contracts, etc.
• Maintain positive relationships with coworkers and staff.

Skills

Excellent communication

Problem-solving

Multitasking

Independent work

Education

High school diploma or equivalent

Two years of college or technical school

Tools

Microsoft Word

Excel

PowerPoint

Google Suite

Job description

• Date Posted:
  9/3/2026
• Location:
  Lincoln Center
• Date Available:
  September 2026
• Closing Date:
  OPEN UNTIL FILLED

Human Resources Assistant (Temporary)

Location: Lincoln Center
Dates: September 2026 (ASAP) - End of October 2026
8 hours a day; Monday - Friday; 7:30 a.m. - 4:30 p.m.
Salary: $23.72/hour
The HR Assistant provides valuable support for a variety of Human Resources functions including personnel records management and maintenance within our HRIS system, recruiting, and onboarding. Our ideal candidate is a self-starter who has experience with Montana Human Resources procedures and processes. The ideal candidate will have excellent communication and problem-solving skills and the demonstrated ability to display flexibility and multitasking in a fast-paced environment. This position requires the ability to work independently and as a member of a highly functioning team.

ESSENTIAL DUTIES AND RESPONSIBILITIES (may include but not limited to the following):

• 1. Support the Executive Director of HR, Director of HR, and the HR Manager.
• 2. Facilitate the tracking of Employee Personnel Action Requests and serve as the primary point of contact regarding processes, training, communication, and status of EPARs.
• 3. Perform daily tasks such as assisting employees and applicants at the front desk while presenting excellent customer service for internal and external customers with an emphasis on confidentiality.
• 4. Organize, compile, update district personnel records and documentation.
• 5. Complete employment verifications, reference checks and loan forgiveness documents.
• 6. Help ensure that copies of hiring packets and other onboarding documents are readily available to all HR staff.
• 7. Manage and update the HRIS for new hires, employee transfers, changes in job classification, salary adjustments, and other related employment actions.
• 8. Assist with employee onboarding process including fingerprinting, making badges, going through new hire paperwork.
• 9. Assist with job posting requests in a timely and efficient manner in a variety of channels, including job boards, social media, networking events, and employee referrals. Schedule interviews, both in-person and virtually
• 10. Assist with employee leave requests by approving leaves, answering questions, fixing leave issues, and escalating certain leave issues to the HR Manager for review.
• 11. Assist with data entry such as performance evaluations, step up credits, contract tracking, etc.
• 12. Possess strong computer skills and meticulous attention to detail.
• 13. Maintain positive working relationships with coworkers, administrators, and staff.
• 14. Perform additional duties as assigned and aid in the organization of HR functions.

Qualifications:

• High school diploma or equivalent; prefer two years of college or technical school.
• Preferred: 1-2 years of HR experience.
• Two years of successful general office experience or equivalent combination of education and experience.
• Proficiency in computer applications such as Word, Excel, PowerPoint and Google Suite.
• Strong interpersonal communication, organization, and multitasking skills.

"AN EQUAL OPPORTUNE EMPLOYER: This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, or national origin."

Closes: OPEN UNTIL FILLED