Human Resources Administrator

MXA Talent Solutions; Miami (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

MXA Talent Solutions seeks a Human Resource Assistant to support the Head of People & Culture and Senior Director of Talent Operations. This 16-week temporary role may become permanent in the New Year.

The role involves maintaining HR records, handling routine inquiries, supporting payroll tasks, and coordinating benefits-related activities with external providers.

Qualifications

• Two years of HR or recruiting admin experience preferred.
• Familiarity with BambooHR, Paychex, SharePoint, MS Forms and MS Office tools.

Responsibilities

• Maintain accurate HR files, records, and documentation.
• Answer questions from applicants and employees on policies and benefits.
• Maintain confidentiality of HR files and records.
• Assist with payroll processing and distribute checks as needed.
• Serve as liaison with benefits providers and vendors.

Skills

Communication skills

Interpersonal skills

Organizational skills

Attention to detail

Payroll/HRIS familiarity

Education

2+ years HR/recruiting admin experience

Knowledge of BambooHR, Paychex, SharePoint, MS Forms, MS Office

Tools

Microsoft Office Suite

HRIS familiarity

Payroll processing

Job description

The Human Resource Assistant will perform administrative tasks and services to support the Head of People & Culture and the Senior Director of Talent Operations & Workforce Planning. This roll is a 16 week temporary assignment with an opportunity to become permanent in the New Year.

Duties/Responsibilities

• :Maintains accurate and up-to-date human resource files, records, and documentation
• .Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management
• .Maintains the integrity and confidentiality of human resource files and records
• .Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
• .Provides clerical support to the HR department
• .May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks
• .Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers
• .Conducts or assists with new hire orientation
• .Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations
• .Performs other duties as assigned

Required Skills/Abilities

• :Excellent verbal and written communication skills
• .Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• .Excellent organizational skills and attention to detail
• .Proficient with Microsoft Office Suite or related software
• .Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications

Education and Experience

• :At least two years of human resource or recruiting admin or generalist experience preferred
• .Knowledge of BambooHR, Paychex, SharePoint site content creation, MS Forms and all MS Suite of tools preferre