Temporary Admin Assistant

SA Recycling; Los Angeles (CA); On-site; USD 28,000 - 32,000; Full time

Job summary

SA Recycling in Los Angeles is seeking a temporary administrative assistant for a six-month assignment. The role involves drafting correspondence, scheduling appointments, organizing files, and assisting callers with information.

Proficiency in MS Excel, Word, and Outlook is required, along with excellent verbal and written communication skills. The position supports multiple departments, requires attention to confidentiality, and involves basic office duties, data entry, and coordination of

Qualifications

• Proficiency in MS Excel, Word, and Outlook.
• Strong verbal and written communication skills.
• Basic math and clerical skills.
• Ability to maintain confidentiality.

Responsibilities

• Draft correspondence and schedule appointments.
• Organize and maintain paper and electronic files.
• Provide information to callers and coordinate with other departments.
• Maintain scheduling and event calendars.
• Complete forms per company procedures.
• Perform housekeeping and ensure a clean work area.

Skills

MS Excel

MS Word

Outlook

Typing

Communication

Bilingual English/Spanish

Education

High school diploma or GED

Some college

Tools

MS Office

Job description

This is a temporary 6 month position where you will perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Job Duties (Including but not limited to):

• Works independently on a PC and proficiency in MS Excel, Word, and Outlook.
• Perform recordkeeping in manual, pdf and electronic database formats.
• Communicates with email, texting, Instant Messaging, and other social media.
• Excellent verbal and writing skills.
• Willingness to cover truck scales and support other department when necessary.
• Phone etiquette that includes noting information, takes messages, schedules return calls, forwards calls, and any other task related to the phone.
• Work with other employees in the area working on different tasks.
• Read and understand typical communication e.g. transaction tickets, emails, invoices, DMV paperwork, environmental government agency documentation, safety documentation, and business permits.

• Maintain scheduling and event calendars.
• Complete forms in accordance with company procedures.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Clean up work area at the end of shift
• Keep work areas neat and orderly
• Regular attendance and punctuality are essential job functions
• Organizing materials to have more effective use of space
• Dispose of various waste materials in the appropriate manner
• Inspection to ensure cleanup is completed
• Effective housekeeping in workplace area is an ongoing operation for safety and better hygienic conditions for all team members.
• Excellent customer service skills.
• a high degree of confidentiality

Qualifications

• Employees in this position prior to April 2014 are presumed to be qualified and are "grandfathered" into their positions.
• Must pass a medical physical and drug test
• Must pass a background check and credit check
• Preferred – high school diploma or GED and/or foreign education acceptable
• Some college one year or more preferred
• Bi-lingual (English & Spanish) language skills a plus
• Ability to: communicate with others effectively; understand direction (written or oral) and use basic math skills as the job demands
• A basic understanding of MS Office products

Job Expectations

Comply with all applicable federal, state, local, & SA Recycling safety, health, & environmental rules, regulations, policies, & procedures.

Physical Requirements

• Work Environment: Office
• Equipment & Tools: Personal computer, multi-line phone, Laser printer
• Physical Demand Level: Light to Moderate
• Work Capacity: Lifting & carrying 35lb loads, bending, kneeling, and sitting for long periods.
• Sensory Demands: Hearing, vision, touch and taste
• Hand Movements: Repetitive motions, gripping, keyboard alignment

Pay range

$20-$23