Temporary Admin Assistant

External SA Recycling; Los Angeles (CA); On-site; USD 28,000 - 32,000; Full time

Job summary

External SA Recycling is seeking a temporary clerical assistant for a 6 month assignment in Los Angeles. The role involves routine administrative tasks, drafting correspondence, scheduling, and maintaining files.

Proficiency in MS Excel, Word, and Outlook is essential, with strong written and verbal communication and a willingness to support other departments as needed. Applicants should have a high school diploma or GED (some college preferred) and basic MS Office skills.

Qualifications

• Proficiency with MS Office: Excel, Word, email, and calendar tools.
• High school diploma or GED required; some college preferred.
• Bi-lingual English/Spanish is a plus; good communication is essential.

Responsibilities

• Draft correspondence and schedule appointments.
• Organize and maintain paper and electronic files.
• Provide information to callers and assist team with clerical tasks.
• Handle basic data entry and recordkeeping in various formats.

Skills

MS Office

Verbal & written communication

Bilingual English/Spanish

Attention to detail

Organization

Education

High School Diploma or GED

Some college preferred

Tools

MS Excel

MS Word

Outlook

Job description

This is a temporary 6 month position where you will perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Job Duties (Including but not limited to):

• Works independently on a PC and proficiency in MS Excel, Word, and Outlook.
• Perform recordkeeping in manual, pdf and electronic database formats.
• Communicates with email, texting, Instant Messaging, and other social media.
• Excellent verbal and writing skills.
• Willingness to cover truck scales and support other department when necessary.
• Phone etiquette that includes noting information, takes messages, schedules return calls, forwards calls, and any other task related to the phone.
• Work with other employees in the area working on different tasks.
• Read and understand typical communication e.g. transaction tickets, emails, invoices, DMV paperwork, environmental government agency documentation, safety documentation, and business permits.
• Maintain scheduling and event calendars.
• Complete forms in accordance with company procedures.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Clean up work area at the end of shift
• Keep work areas neat and orderly
• Regular attendance and punctuality are essential job functions
• Organizing materials to have more effective use of space
• Dispose of various waste materials in the appropriate mannerInspection to ensure cleanup is completed
• Effective housekeeping in workplace area is an ongoing operation for safety and better hygienic conditions for all team members.
• Excellent customer service skills.
• A high degree of confidentiality

Qualifications

• Employees in this position prior to April 2014 are presumed to be qualified and are "grandfathered" into their positions.
• Must pass a medical physical and drug test
• Must pass a background check and credit check
• Preferred – high school diploma or GED and/or foreign education acceptable
• Some college one year or more preferred
• Bi-lingual (English & Spanish) language skills a plus
• Ability to: communicate with others effectively; understand direction (written or oral) and use basic math skills as the job demands
• A basic understanding of MS Office products

Job Expectations

Comply with all applicable federal, state, local, & SA Recycling safety, health, & environmental rules, regulations, policies, & procedures.

Physical Requirements

• Work Environment: Office
• Equipment & Tools: Personal computer, multi-line phone, Laser printer
• Physical Demand Level: Light to Moderate
• Work Capacity: Lifting & carrying 35lb loads, bending, kneeling, and sitting for long periods.
• Sensory Demands: Hearing, vision, touch and taste
• Hand Movements: Repetitive motions, gripping, keyboard alignment

Pay range: $20-$23