Administrative Assistant

External SA Recycling; Pomona (CA); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Competitive Pay

Medical plans with Dental, Vision, and Life Insurance

401k with a Company Match

Weekly Pay

Referral Incentives

Company provided uniforms and PPE

Safety and Profitability Bonuses

Bonuses

Job summary

A recycling company located in Pomona, California, is looking for a Clerk to handle clerical and administrative tasks. The successful candidate will manage scheduling, communication, and maintain records effectively. Key qualifications include a high school diploma or GED, communication skills, and proficiency in MS Office. The role demands regular attendance and teamwork. Benefits include competitive pay and health plans. Join us to contribute to a dynamic workplace focused on safety and organization.

Qualifications

• Must pass medical physical and drug test.
• Background check and credit check required.
• Ability to understand written or oral instructions.
• Bi-lingual English & Spanish a plus.
• Basic MS Office skills.

Responsibilities

• Draft correspondence and schedule appointments.
• Maintain scheduling and event calendars.
• Communicate via email, messaging, and phone.
• Handles phone calls, messages, and customer inquiries.
• Performs data entry using MS Excel, Word, and Outlook.
• Reads and interprets emails, invoices, and DMV paperwork.
• Ensures a clean, organized work area and safety compliance.

Skills

Effective communication

Basic math skills

MS Office proficiency

Bi-lingual (English & Spanish)

Education

High school diploma or GED

Some college experience

Tools

Personal computer

Multi-line phone

Forklift

Job description

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

SA Recycling offers:

• Competitive Pay
• Choice of 2 Medical plans, with Dental, Vision, and Life Insurance
• 401k with a Company Match
• Weekly Pay
• Referral Incentives
• Company provided uniforms and PPE
• Eligible for Safety and Profitability Bonuses

Job Duties

Including, but not limited to:

• Works independently on a PC when using MS Excel, Word, and Outlook.
• Perform recordkeeping in manual, pdf and electronic database formats.
• Communicates with email, texting, Instant Messaging, and other social media.
• Phone etiquette that includes noting information, takes messages, schedules return calls, forwards calls, and any other task related to the phone.
• Work with other employees in the area working on different tasks.
• Read and understand typical communication e.g. transaction tickets, emails, invoices, DMV paperwork, environmental government agency documentation, safety documentation, and business permits.
• Maintain Scheduling and event calendars.
• Complete forms in accordance with company procedures.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Clean up work area at the end of shift
• Keep work areas neat and orderly
• Regular attendance and punctuality are essential job functions
• Organizing materials to have more effective use of space
• Dispose of various waste materials in the appropriate manner
• Inspection to ensure cleanup is completed
• Effective housekeeping in workplace area is an ongoing operation for safety and better hygienic conditions for all team members.

Qualifications

• Employees in this position prior to April 2014 are presumed to be qualified and are "grandfathered" into their positions.
• Must pass a medical physical and drug test
• Must pass a background check and credit check
• Preferred – high school diploma or GED and/or foreign education acceptable
• Some college one year or more preferred
• Bi-lingual (English & Spanish) language skills a plus
• Ability to: communicate with others effectively; understand direction (written or oral) and use basic math skills as the job demands
• A basic understanding of MS Office products

Job Expectations

Comply with all applicable federal, state, local, & SA Recycling safety, health, & environmental rules, regulations, policies, & procedures.

Physical Requirements

• Work Environment: Office & Warehouse
• Equipment & Tools: Personal computer, multi-line phone, Laser printer, forklift & hand tools
• Physical Demand Level: Moderate to Heavy
• Work Capacity: Lifting & carrying 50lb loads, bending, kneeling, and sitting for long periods.
• Sensory Demands: Hearing, vision, touch and taste
• Hand Movements: Repetitive motions, gripping, keyboard alignment

Hours

Mon-Friday

PLEASE NOTE: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

An offer of employment by SA Recycling is contingent on the satisfactory completion of a post-offer drug screen, physical exam, and background check with a credit check (if position specified).

All US applicants must be 18 years of age or older.