Temporary Admin Assistant

SA Recycling LLC; California, Northern (MO, KY); Hybrid; USD 28,000 - 32,000; Full time

Job summary

SA Recycling LLC is seeking a temporary 6‑month clerical assistant at Terminal Island, San Pedro, CA. The role involves drafting correspondence, scheduling appointments, organizing files, and providing information to callers.

You will work independently on a PC with MS Excel, Word, and Outlook; perform recordkeeping in paper, PDF and electronic formats; and handle emails, texts, and other communications. Qualifications include a high school diploma or GED (some college preferred); bilingual

Qualifications

• Must pass a medical physical and drug test
• Must pass a background check and credit check
• Preferred – high school diploma or GED and/or foreign education acceptable
• Some college one year or more preferred
• Bi-lingual (English & Spanish) language skills a plus
• Ability to communicate with others effectively; understand direction and use basic math skills
• Basic understanding of MS Office products

Responsibilities

• Draft correspondence and schedule appointments.
• Organize and maintain paper and electronic files.
• Proficient in MS Excel, Word, and Outlook.
• Handle communications via email, texting, IM and other social media.
• Cover truck scales and support other departments when necessary.
• Maintain scheduling and event calendars; ensure timely communications.

Job description

Terminal Island
901 New Dock Street
San Pedro, CA 90731, USA

Terminal Island
901 New Dock Street
San Pedro, CA 90731, USA

This is a temporary 6 month position where you will perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Job Duties (Including but not limited to)

• Works independently on a PC and proficiency in MS Excel, Word, and Outlook.
• Perform recordkeeping in manual, pdf and electronic database formats.
• Communicates with email, texting, Instant Messaging, and other social media.
• Excellent verbal and writing skills.
• Willingness to cover truck scales and support other department when necessary.
• Phone etiquette that includes noting information, takes messages, schedules return calls, forwards calls, and any other task related to the phone.
• Work with other employees in the area working on different tasks.
• Read and understand typical communication e.g. transaction tickets, emails, invoices, DMV paperwork, environmental government agency documentation, safety documentation, and business permits.
• Maintain scheduling and event calendars.
• Complete forms in accordance with company procedures.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Clean up work area at the end of shift
• Keep work areas neat and orderly
• Regular attendance and punctuality are essential job functions
• Organizing materials to have more effective use of space
• Dispose of various waste materials in the appropriate manner
• Inspection to ensure cleanup is completed
• Effective housekeeping in workplace area is an ongoing operation for safety and better hygienic conditions for all team members.
• A high degree of confidentiality

Qualifications

• Employees in this position prior to April 2014 are presumed to be qualified and are "grandfathered" into their positions.
• Must pass a medical physical and drug test
• Must pass a background check and credit check
• Preferred – high school diploma or GED and/or foreign education acceptable
• Some college one year or more preferred
• Bi-lingual (English & Spanish) language skills a plus
• Ability to: communicate with others effectively; understand direction (written or oral) and use basic math skills as the job demands
• A basic understanding of MS Office products

Comply with all applicable federal, state, local, & SA Recycling safety, health, & environmental rules, regulations, policies, & procedures.

Physical Requirements

• Work Environment: Office
• Equipment & Tools: Personal computer, multi-line phone, Laser printer
• Physical Demand Level: Light to Moderate
• Work Capacity: Lifting & carrying 35lb loads, bending, kneeling, and sitting for long periods.
• Sensory Demands: Hearing, vision, touch and taste
• Hand Movements: Repetitive motions, gripping, keyboard alignment

Pay range: $20-$23

Qualifications

Skills

Behaviors

Motivations

Education

Experience

Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.