Temp Part-Time Events Coordinator — Seamless Experience

Hearst Corporation; New York (NY); Híbrido; USD 30.000 - 39.000; A tiempo parcial

Descripción de la vacante

Hearst Corporation is seeking a Temporary Part-Time Events Coordinator in New York. You will manage inquiries for Delish and House Beautiful events, coordinate venues, and handle COIs and contracts while maintaining client relationships and smooth communication.

This role requires strong organizational skills, proactive problem solving, and the ability to work four days per week in the office, with support for setup and cleanup as needed.

Formación

• 2+ years of experience in events, hospitality, client services, or related field.
• Exceptional organizational skills—manage multiple projects and deadlines.
• Warm, polished communication with clients and internal partners.
• Proactive, can-do approach with anticipation of needs.
• Attention to detail and thoughtful event touches.
• Reliable follow-through and good judgment in details.
• Ability to work in a fast-paced environment with shifting priorities.
• Office presence four days per week, with setup/cleanup support as needed.

Responsabilidades

• Manage the events inbox and promptly respond to inquiries about Delish and House Beautiful events.
• Coordinate with operations to identify and secure suitable spaces.
• Collect, process, and track certificates of insurance and required documents.
• Serve as a warm point of contact for clients and keep plans moving forward.
• Anticipate needs, address potential challenges, and ensure smooth execution.
• Assist with event contracts and keep paperwork organized towards completion.
• Track invoices and follow up to ensure timely payments.
• Assist with on-site planning and event execution, including early setup and late cleanup.

Conocimientos

Event coordination

Client services

Communication

Organization

COI management

Descripción del empleo

Hearst Corporation is seeking a Temporary Part-Time Events Coordinator in New York. You will manage inquiries for Delish and House Beautiful events, coordinate venues, and handle COIs and contracts while maintaining client relationships and smooth communication.

This role requires strong organizational skills, proactive problem solving, and the ability to work four days per week in the office, with support for setup and cleanup as needed.