Temporary Part-Time Events Coordinator, Delish + House Beautiful

Hearst Corporation; New York (NY); Híbrido; USD 30.000 - 39.000; A tiempo parcial

Descripción de la vacante

Hearst Corporation is seeking a Temporary Part-Time Events Coordinator in New York. You will manage inquiries for Delish and House Beautiful events, coordinate venues, and handle COIs and contracts while maintaining client relationships and smooth communication.

This role requires strong organizational skills, proactive problem solving, and the ability to work four days per week in the office, with support for setup and cleanup as needed.

Formación

• 2+ years of experience in events, hospitality, client services, or related field.
• Exceptional organizational skills—manage multiple projects and deadlines.
• Warm, polished communication with clients and internal partners.
• Proactive, can-do approach with anticipation of needs.
• Attention to detail and thoughtful event touches.
• Reliable follow-through and good judgment in details.
• Ability to work in a fast-paced environment with shifting priorities.
• Office presence four days per week, with setup/cleanup support as needed.

Responsabilidades

• Manage the events inbox and promptly respond to inquiries about Delish and House Beautiful events.
• Coordinate with operations to identify and secure suitable spaces.
• Collect, process, and track certificates of insurance and required documents.
• Serve as a warm point of contact for clients and keep plans moving forward.
• Anticipate needs, address potential challenges, and ensure smooth execution.
• Assist with event contracts and keep paperwork organized towards completion.
• Track invoices and follow up to ensure timely payments.
• Assist with on-site planning and event execution, including early setup and late cleanup.

Conocimientos

Event coordination

Client services

Communication

Organization

COI management

Descripción del empleo

Delish and House Beautiful know how to bring people together—over a great meal, a beautiful space, or an event they’ll be talking about long after it’s over. We’re looking for a Temporary Part-Time Events Coordinator to help bring those experiences to life, serving as a key point of contact from the first inquiry through final invoicing and helping ensure every event feels seamless.

About Hearst Magazines (Why Us?)

Hearst Magazines is home to 30 iconic brands that reach audiences across print, digital, social, video, and experiential platforms. Our brands inspire, inform, and entertain millions of people every day, spanning media, advertising, technology, fashion, lifestyle, food, and publishing. We’re building the future of media by combining trusted brands, innovative storytelling, and talented people who are passionate about creating meaningful experiences for our audiences and partners.

Key Responsibilities (What You Are Doing)

• Manage the events inbox and respond promptly and thoughtfully to inquiries about Delish and House Beautiful events.
• Coordinate with the operations team to identify and secure the right spaces for each event.
• Partner with the building team to collect, process, and track certificates of insurance (COIs) and other required documentation.
• Serve as a warm, reliable point of contact for clients, answering questions, sharing updates, and keeping plans moving forward.
• Anticipate event needs, identify potential challenges, and proactively address details to help ensure successful execution.
• Support the preparation and execution of event contracts while keeping paperwork organized and moving toward completion.
• Track invoices and follow up with clients and internal teams to help ensure payments are received on time.
• Assist with event planning and on-site execution as needed, including arriving early for setup and staying late to help ensure cleanup is completed.

Qualifications (What We’re Looking For)

• 2+ years of experience in events, hospitality, client services, or a related field, or equivalent experience.
• Exceptional organizational skills and the ability to keep multiple projects, deadlines, and details moving at once.
• Warm, polished communication skills and confidence working directly with clients and internal partners.
• A proactive, can-do approach with the ability to anticipate needs and jump in wherever support is needed.
• Strong attention to detail and an instinct for the thoughtful touches that make events feel smooth and memorable.
• Reliable follow-through, sound judgment, and a willingness to get into the details when the job calls for it.
• Comfort working in a fast-paced environment where priorities may shift and hands-on support is sometimes required.
• Ability to work in the office four days per week, with flexibility to support event setup and cleanup as needed.
  

Compensation

The base salary range below is the Company's good-faith estimate for this position in the posted work location at the time of posting. Final starting salary will be based on permissible, non-discriminatory factors, including but not limited to skills, experience, training, certifications, education, location and market considerations.