Temp Office Coordinator – Dean's Office

Florida International University; Miami (FL); On-site; USD 34,000 - 42,000; Full time

Job summary

Florida International University in Miami is seeking an Office Coordinator to join the Herbert Wertheim College of Medicine. This role supports the Dean's Office with daily administrative operations, coordinates meetings, welcomes visitors, and ensures smooth communication across faculty, staff, students, and external partners.

The incumbent will assist with appointments, travel authorizations, expense reports, and confidential information handling, maintaining logs and coordinating special

Qualifications

• High School Diploma or GED with 2 years of relevant experience, or an equivalent combination.
• Ability to handle confidential information and sensitive data.

Responsibilities

• Coordinate and oversee the daily administrative operations of the Dean's Office front desk, ensuring efficient workflow and customer service.
• Serve as the primary contact for the Dean's Office, greeting visitors and directing calls while coordinating communication among faculty, staff, students and external stakeholders.
• Provide administrative support to the Dean and Special Assistant, including meetings coordination and correspondence.
• Provide backup support to the Special Assistant, including calendar management and meeting coordination.
• Coordinate conference room reservations, catering, visitor accommodations, and parking permits.
• Assist with planning visits, meetings, tours, lunches and events involving donors and VIPs.
• Office procurement, ordering and inventory control of office supplies.
• Maintain logs, contact lists, and tracking systems for accuracy and accessibility.
• Coordinate internal and external correspondence, mail distribution, and intercampus deliveries.

Skills

Administrative support

Customer service

Calendar management

Event coordination

Communication

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Florida International University in Miami is seeking an Office Coordinator to join the Herbert Wertheim College of Medicine. This role supports the Dean's Office with daily administrative operations, coordinates meetings, welcomes visitors, and ensures smooth communication across faculty, staff, students, and external partners.

The incumbent will assist with appointments, travel authorizations, expense reports, and confidential information handling, maintaining logs and coordinating special