Medical Office Specialist: Scheduling, CME & Travel Support

Florida International University; Miami (FL); Vor Ort; USD 33.000 - 35.000; Vollzeit

Zusammenfassung

Florida International University’s Herbert Wertheim College of Medicine seeks an Office Specialist to support administrative and educational operations. You will organize seminars, manage CME materials, prepare presentations, and handle clerical tasks for faculty and clinical staff.

The role requires coordinating meetings, travel, and catering; processing purchases, maintaining schedules, and supporting psychiatry rotation administration while interfacing with faculty, students, and vendors.

Qualifikationen

• High school diploma or GED and four (4) years office or related experience providing administrative support, or an equivalent combination of relevant education and/or experience.

Aufgaben

• Organizes Educational Seminar Series, Faculty Meetings, and other educational meetings. Provides CME applications and finance & travel documentation to speakers; ensures biography, photo and other documentation is received and forwarded to departments.
• Prepares materials and presentations for department faculty and staff; edits content and adds graphic/design elements.
• Performs clerical duties including answering calls, filing, data entry; assists with internet research, data compilation and spreadsheets.
• Assists with scheduling/conferencing: conferences, meetings, appointments, travel arrangements for department faculty and clinical staff.
• Creates save the dates, notifications, invitations, agendas, attendees lists, and coordinates catering for educational meetings.
• Processes and tracks departmental purchases for educational initiatives and staff.
• Creates student schedules for psychiatry rotation for International Medical Students and Master in Physician Assistant Studies.
• Organizes Psychiatry Observed Interviews and meetings for medical students; confirms meetings and invites.
• Maintains records of orders and inventory; follows up with vendors for education initiatives.
• Maintains relationships with faculty/staff; handles questions with speed and professionalism.
• Travels to DOPBH affiliated sites.
• Performs other related duties as required.
• Works directly with and/or resides with minors and/or vulnerable persons.

Kenntnisse

Administrative support

Ausbildung

High school diploma or GED

Jobbeschreibung

Florida International University’s Herbert Wertheim College of Medicine seeks an Office Specialist to support administrative and educational operations. You will organize seminars, manage CME materials, prepare presentations, and handle clerical tasks for faculty and clinical staff.

The role requires coordinating meetings, travel, and catering; processing purchases, maintaining schedules, and supporting psychiatry rotation administration while interfacing with faculty, students, and vendors.