Temp: Hybrid Senior Sync Licensing Admin Coordinator

Bertelsmann-Jobs; New York (NY); Hybrid; USD 38,000 - 54,000; Full time

Benefits offered by this job

Hybrid work setup

Mentorship programs

LinkedIn Learning

Educational reimbursements

Artist showcases

Job summary

BMG Sync Licensing is seeking a TEMP Sr. Coordinator to support administration of sync licensing and payments in a fast-paced, cross-functional environment.

You’ll help prepare, issue and close licenses and invoices, maintain data accuracy, and collaborate with finance, legal affairs and production teams. In this temporary role, you’ll handle data entry, license issuance, arrears follow-up, and documentation management while contributing to process improvements and template language updates.

Qualifications

• Knowledge and experience in synchronization licensing field including advanced knowledge of local sync market and standard practices.
• Knowledgeable and experienced with the license issuance process, including complex legal language, and ability to negotiate/respond appropriately and efficiently to license revision requests.
• General knowledge of copyright laws and/or local societies.
• Existing network/relationships with local sync clients.
• Great communication skills and ability to manage key information upward, downward and outward.
• Ability to navigate challenging situations with high-level key clientele.
• Highly organized and adept at Microsoft Office suite.
• Good attention to detail and solution oriented.

Responsibilities

• Ensure the accuracy of confirmed sync license data in department system(s) and preparation of license entries for issuance in a timely fashion.
• Receivables/Collections - follow up on synch license fee payments and process vendor forms/POs.
• Executing licenses - obtain fully-executed licenses and ensure documentation is accessible in BMG systems.
• Additional tasks including sync accounts receivable matters and clearance admin support.
• License handling via weekly licensing assignments.
• Foster a collaborative and motivating work environment, promoting teamwork and development.
• Issue licenses/amendments/addendums and invoices in line with quotes.
• Respond to revision requests in a timely and thorough manner.
• Assist in updating canned responses for issuers per guidelines.
• Liaise with Finance and Legal Affairs to align template language with market terms.
• Follow up on payments and coordinate with departments for collections.
• Obtain fully executed license agreements and ensure entry is complete and accessible.
• Report trends and progress to Direct Lead.
• Cross-collaboration with Clearance/Negotiation to ensure language aligns with quoted terms.

Skills

Sync licensing

Communication skills

Microsoft Office

Organization

Negotiation

Job description

BMG Sync Licensing is seeking a TEMP Sr. Coordinator to support administration of sync licensing and payments in a fast-paced, cross-functional environment.

You’ll help prepare, issue and close licenses and invoices, maintain data accuracy, and collaborate with finance, legal affairs and production teams. In this temporary role, you’ll handle data entry, license issuance, arrears follow-up, and documentation management while contributing to process improvements and template language updates.