TEMP - Sr. Coordinator, Sync Licensing Administration

BMG; City of Rochester (NY); Hybrid; USD 38,000 - 54,000; Full time

Benefits offered by this job

Hybrid work model

Mentorship programs

LinkedIn Learning

Educational reimbursements

Artist showcases

Job summary

BMG is seeking a Sr. Coordinator, Sync Licensing Administration in a temporary capacity, based in the United States. The role supports the preparation, issuance and closure of sync licenses and related payments, handling data, invoicing, and collections in a fast-paced environment.

You will collaborate with Legal Affairs, Finance, and Clearance teams to ensure accurate license terms, timely execution, and clean documentation across BMG systems.

Qualifications

• Knowledge and experience in synchronization licensing field.
• Knowledgeable with the license issuance process and ability to negotiate license revisions.
• Understanding of copyright laws and local societies.
• Existing network with local sync clients.
• Strong communication and information-management skills.
• Ability to navigate high-pressure engagements with key clients.
• Highly organized and detail-oriented, proficient with MS Office.

Responsibilities

• Ensure accuracy of confirmed sync license data and prepare license entries for issuance in a timely fashion.
• Follow up on sync license fee payments and process vendor forms/POs to receive payments.
• Obtain fully-executed licenses and ensure documentation is accessible in BMG systems.
• Handle additional tasks including sync accounts receivable, income tracking, and follow-up with other departments.
• Manage licenses on a weekly licensing assignment basis.
• Foster a collaborative, motivated work environment and support professional development.
• Issue licenses amendments and invoices and ensure alignment with quotes and approvals.
• Respond to revision requests promptly and effectively.
• Contribute to template language with Legal Affairs for evolving sync market needs.
• Coordinate with Finance on past-due receivables and vendor communications.
• Report trends and industry updates to Direct Lead.
• Collaborate with Clearance/Negotiation to align long-form language with quotes.

Skills

Synchronization licensing

Communication

Organization

Negotiation

Tools

Microsoft Office

Job description

TEMP - Sr. Coordinator, Sync Licensing Administration

• Full-time
• LegalEntity: BMG Rights Management (US) LLC
• Compensation: up to USD 33.37 - hourly

Founded in 2008, BMG is committed to building the world’s most trusted, forward-looking music company. Following its combination with Concord in 2026, BMG brings together global scale, deep expertise, technology, and partnership to unlock new opportunities for creators while protecting and growing the long-term value and cultural impact of their work.

BMG’s repertoire includes works byiconic global artists, songwriters, composers, and playwrights, includingwill.i.am, Phil Collins, Tina Turner, Lin-Manuel Miranda, Jason Aldean, Jelly Roll, Evanescence, Kylie Minogue, Billie Holiday, Rodgers & Hammerstein, Creedence Clearwater Revival, Tennessee Williams, OneRepublic, Daddy Yankee, and Leonard Bernstein.

Headquartered in Nashville with 18 offices globally, BMG is privately held and part of Bertelsmann, the international media, services and education company, with a minority stake held by affiliates of Great Mountain Partners.

Your Mission
BMG Sync Licensing is responsible for handling all inbound synchronization requests from third party sync clients across all visual media including (but not limited to) Advertising, Film, Television, Video Games and Promos/Trailers. This is a fast-paced and dynamic team whose clientele includes film/tv studios, ad agencies, networks, production companies, video game developers, trailer houses, merch companies, law firms, music clearance houses, live stage theatrical production companies and more. As a member of the Licensing Administration team, you would be responsible for various admin tasks involved in the successful preparation, issuance and closure of the sync licensing and payment process.

In this temporary role, you’ll be responsible for assisting and facilitating the successful preparation, issuance and closure of the sync licensing and payment process, which may involve administrative tasks as assigned including but not limited to sync data maintenance and clearance admin support, license/invoice issuance, sync collections and income tracking recovery, execution of agreements, and other department duties as appropriate.

What You'll Be Doing

• Ensure the accuracy of confirmed sync license data in department system(s) and preparation of license entries for issuance in a timely fashion, ensuring all data is in line from quote to confirm/license request.
• Receivables/Collections - Diligent in following up on synch license fee payments. Handling any additional vendor forms/POs in order to receive payments. Documenting all accordingly and moving process forward to other departments if necessary.
• Executing licenses - Obtaining fully-executed licenses to wrap up the entry, bringing the process to closure, making sure all documentation is clearly accessible to all that view the entry in BMG systems.
• Additional tasks as appropriate, including but not limited to: sync accounts receivable matters (e.g., synch income tracking and recovery, 3rd party collections, vendor forms, invoicee/vendor creation, special handling communication, assisting in report preparation, etc.), clearance admin support for projects, productions and/or audits, pitch procurement logging, inbound sync request delegation.
• License handling via weekly licensing assignments.
• Foster a collaborative and motivating work environment, promoting teamwork, creativity, and professional development.
• Effectively issue licenses/amendments/addendums and invoices, making sure all info is in line from quote to confirm/license request.
• Respond to Licensees’ revision requests in a timely, thorough, and effective manner.
• Assist in appropriately adding/editing "canned response" list for issuers to utilize addressing concerns/issue accordingly while following legal and template guidelines, in a timely manner.
• Liaise with BMG's Business & Legal Affairs department and Direct Lead to establish/revise acceptable template language in the evolving sync market.
• Diligently follow up on sync license fee payments, including handling any additional vendor forms/POs to receive payments, documenting all accordingly and moving process forward to other departments if necessary.
• Directly liaise with Finance team and income tracking on past due receivables, items for collections, and thorough note taking for entire process.
• Obtaining fully executed license agreements and bring process to closure, making sure documentation is clearly accessible to all who review the entry.
• Report upward current trends, industry happenings, sync highlights, initiatives and innovations, financial progress and state of the union to Direct Lead.
• Cross-collaboration with Clearance/Negotiation team to ensure long-form agreement language and grant of rights are in line with quoted/approved language at Clearance stage.

• Knowledge and experience in synchronization licensing field including advanced knowledge of local sync market and standard practices.
• Knowledgeable and experienced with the license issuance process, including complex legal language, and ability to negotiate/respond appropriately and efficiently to license revision requests.
• General knowledge of copyright laws and/or local societies.
• Existing network/relationships with local sync clients.
• Great communication skills and ability to manage key information upward, downward and outward.
• Ability to navigate challenging situations with high-level key clientele.
• Highly organized and adept at Microsoft Office suite.
• Good attention to detail and solution oriented.

What Would Be A Plus

• Strong interpersonal and conflict resolution skills; high emotional intelligence.
• Some analytical and financial acumen, capable of analyzing data and making data-driven decisions.
• An interest in music, of course!

• Enjoy flexibility with our hybrid setup: 3 days in office, 2 days remote.
• Unlock your potential with development opportunities, including mentorship programs, LinkedIn Learning and educational reimbursements.
• Be inspired by our talented artists at our showcases and playbacks.

Pay Range
$33.37 per hour

The pay range listed above is dependent upon factors such as work experience, qualifications and business needs. In addition to the range above, this role is eligible for applicable benefits.

Ready to shape the future of music?

At BMG, we recognize the power of music and are dedicated to ensuring it thrives. We are a community of artists, songwriters, and partners, working together to create music and build lasting careers. Here, music creators find not just a business partner, but a trusted home where their work shapes culture and leaves a legacy. Together, we evolve and grow.

We believe that creativity flourishes when people feel they belong. That means building a culture where everyone can show up as themselves, contribute freely, and be treated with fairness and respect - whatever their background, identity, or life story. We’re committed to creating a workplace where individuality is valued, inclusion is intentional, and everyone has the chance to grow. All applicants to BMG will receive equal treatment regardless of age, disability, gender identity or expression, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation.

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We believe that creativity flourishes when people feel they belong. That means building a culture where everyone can show up as themselves, contribute freely, and be treated with fairness and respect - whatever their background, identity, or life story. We’re committed to creating a workplace where individuality is valued, inclusion is intentional, and everyone has the chance to grow. All applicants to BMG will receive equal treatment regardless of age, disability, gender identity or expression, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation.

All your information will be kept confidential according to EEO guidelines.

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