Hybrid Sync Licensing Coordinator (Temp)

BMG; City of Rochester (NY); Hybrid; USD 38,000 - 54,000; Full time

Benefits offered by this job

Hybrid work model

Mentorship programs

LinkedIn Learning

Educational reimbursements

Artist showcases

Job summary

BMG is seeking a Sr. Coordinator, Sync Licensing Administration in a temporary capacity, based in the United States. The role supports the preparation, issuance and closure of sync licenses and related payments, handling data, invoicing, and collections in a fast-paced environment.

You will collaborate with Legal Affairs, Finance, and Clearance teams to ensure accurate license terms, timely execution, and clean documentation across BMG systems.

Qualifications

• Knowledge and experience in synchronization licensing field.
• Knowledgeable with the license issuance process and ability to negotiate license revisions.
• Understanding of copyright laws and local societies.
• Existing network with local sync clients.
• Strong communication and information-management skills.
• Ability to navigate high-pressure engagements with key clients.
• Highly organized and detail-oriented, proficient with MS Office.

Responsibilities

• Ensure accuracy of confirmed sync license data and prepare license entries for issuance in a timely fashion.
• Follow up on sync license fee payments and process vendor forms/POs to receive payments.
• Obtain fully-executed licenses and ensure documentation is accessible in BMG systems.
• Handle additional tasks including sync accounts receivable, income tracking, and follow-up with other departments.
• Manage licenses on a weekly licensing assignment basis.
• Foster a collaborative, motivated work environment and support professional development.
• Issue licenses amendments and invoices and ensure alignment with quotes and approvals.
• Respond to revision requests promptly and effectively.
• Contribute to template language with Legal Affairs for evolving sync market needs.
• Coordinate with Finance on past-due receivables and vendor communications.
• Report trends and industry updates to Direct Lead.
• Collaborate with Clearance/Negotiation to align long-form language with quotes.

Skills

Synchronization licensing

Communication

Organization

Negotiation

Tools

Microsoft Office

Job description

BMG is seeking a Sr. Coordinator, Sync Licensing Administration in a temporary capacity, based in the United States. The role supports the preparation, issuance and closure of sync licenses and related payments, handling data, invoicing, and collections in a fast-paced environment.

You will collaborate with Legal Affairs, Finance, and Clearance teams to ensure accurate license terms, timely execution, and clean documentation across BMG systems.