Temp Front Desk & Admin Support Specialist

People Incorporated; Fall River (MA); On-site; USD 21,000 - 30,000; Full time

Job summary

The Site Receptionist position at People Incorporated oversees the front office in Fall River and supports the agency with reception and clerical duties. You will operate a multiline phone system, greet visitors, manage mail and deliveries, and coordinate room calendars and guest check-ins.

Additional duties include HR clerical tasks, stocking supplies, maintaining lobby displays, and ensuring security through door checks and messaging.

Qualifications

• Knowledge of secretarial/office functions and basic typing/computer operations.
• MS Word, Excel, and Outlook proficiency.
• Valid driver’s license and ability to drive for work purposes.
• Strong organization, prioritization, and ability to work independently.
• Ability to multi-task and communicate well with others.
• Qualifying criminal background check and driving history required.

Responsibilities

• Operate multi-line telephone system, answer and screen calls.
• Unlock and lock the main building door daily.
• Receive and send faxes to appropriate person or division.
• Monitor and respond to two email accounts.
• Manage front reception area flow: mail, deliveries, visitors, badges, room bookings, and inquiries.
• Greet/screen visitors and notify the appropriate person of arrivals.
• Document and relay messages as needed.
• Maintain and update the lobby marquee.
• Update calendars to avoid overbooking; manage room capacity.
• Support check-in process for certain meetings.
• Place orders for departments and assist in stocking supplies.
• Manage stock of first aid supplies and monthly kits.
• Ensure sharps container levels and arrange disposal when necessary.
• Clerical support for HR: data updates, filing, scanning, calls, vouchers, references, documents.
• Respond to internal/external department inquiries regarding forms.
• Coordinate with HR to staff front reception during normal hours.
• Occasionally work after hours for evening orientations.
• Drive personal vehicle for purchases or HR errands as needed.
• Perform other duties as assigned.

Skills

Typing

Secretarial/office functions

Organizational skills

Communication

Multi-tasking

Driver's license

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The Site Receptionist position at People Incorporated oversees the front office in Fall River and supports the agency with reception and clerical duties. You will operate a multiline phone system, greet visitors, manage mail and deliveries, and coordinate room calendars and guest check-ins.

Additional duties include HR clerical tasks, stocking supplies, maintaining lobby displays, and ensuring security through door checks and messaging.