Senior Executive Assistant to CHRO & Talent Acquisition

West Coast University; Irvine (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

West Coast University in Irvine, CA seeks an experienced Executive Assistant to provide high-level administrative support to the Chief People Officer and senior leaders. You will manage calendars, prepare executive materials, coordinate travel, and handle confidential information with discretion.

You will also lead executive recruitment activities, onboarding, and cross-functional coordination to ensure a seamless candidate experience and alignment with HR and finance partners.

Qualifications

• 5+ years of progressively responsible experience supporting senior executives.
• Ability to manage highly confidential information with discretion.
• Strong written and verbal communication, with executive-ready materials.

Responsibilities

• Manage complex calendars, schedule meetings, coordinate travel and agendas.
• Prepare and edit executive-level documents and minutes; attend meetings for notes.
• Serve as gatekeeper and maintain confidentiality at all times.
• Coordinate expenses, invoices, budget tracking and vendor relations.
• Lead executive recruitment coordination and onboarding activities.

Skills

Executive support

Confidentiality

MS Office proficiency

Communication skills

Interpersonal skills

Education

Bachelor's degree

CAP designation preferred

Tools

Microsoft Office

Job description

West Coast University in Irvine, CA seeks an experienced Executive Assistant to provide high-level administrative support to the Chief People Officer and senior leaders. You will manage calendars, prepare executive materials, coordinate travel, and handle confidential information with discretion.

You will also lead executive recruitment activities, onboarding, and cross-functional coordination to ensure a seamless candidate experience and alignment with HR and finance partners.