Temp. Document Management Specialist

Express Employment Professionals - Cincinnati East; Bend (OR); On-site; USD 33,000 - 44,000; Full time

Job summary

Deschutes County is seeking two temporary staff to digitize personnel records and convert paper files into electronic records. One will scan documents and prepare files for storage, the other will create and organize electronic records and manage document workflows.

Some cross-function support may occur during the project. Qualifications include attention to detail, strong computer skills, and proficiency with Adobe Acrobat Pro.

Qualifications

• Experience with electronic filing systems and document management.
• Ability to rename and organize electronic records accurately.
• Experience handling confidential personnel files and strict confidentiality.

Responsibilities

• Scan and digitize personnel files with high accuracy.
• Create, organize, and maintain electronic folders and naming conventions.
• Sort, upload, and securely manage confidential documents in the filing system.

Skills

Attention to detail

Computer proficiency

Adobe Acrobat Pro

File creation

Folder organization

Document renaming

Confidentiality handling

Procedural adherence

Education

High school diploma or equivalent

Tools

Adobe Acrobat Pro

Electronic file storage systems

Job description

Document Scanning & File Management Specialist (Temporary)

Company: Deschutes County
Location: Bend, OR
Position Type: Temporary (2-3 Month Project)
Pay Rate: $28.00/hour
Schedule: Monday-Friday, 8:00 AM to 5:00 PM (1-hour lunch)
Work Environment: 100% On-Site

Position Summary

Deschutes County is seeking two temporary employees to assist with a personnel records digitization project. This project involves converting paper personnel files into electronic records while maintaining organization, accuracy, and confidentiality. One associate will focus on scanning documents and preparing completed files for storage, while the other will focus on electronic file creation, organization, and document management. Qualified associates may have the opportunity to assist with both functions throughout the project.

Key Responsibilities

• Scan and digitize personnel files while ensuring document quality and accuracy.
• Create, organize, and maintain electronic folders, records, and file naming conventions.
• Sort, upload, and securely manage confidential documents within the electronic filing system.

Skills Required

• Good attention to detail
• Strong computer skills
• Working knowledge of Adobe Acrobat Pro
• Ability to create files and folders
• Ability to sort and place documents in the correct folder locations
• Ability to accurately rename electronic documents
• Ability to maintain organization and accuracy while handling personnel files
• Ability to follow established procedures and maintain confidentiality of records

Experience Required

• Experience working with electronic files and folders
• Experience sorting and organizing documents
• Experience accurately renaming and managing electronic records
• Experience using computer-based filing systems
• Working knowledge of Adobe Acrobat Pro
• Experience handling and organizing confidential documents preferred

Education Required

• High school diploma or equivalent preferred
• Ability to perform the duties of the position, including document scanning, file organization, and electronic records management

Qualities Required

• Detail-oriented
• Organized
• Accurate
• Dependable
• Able to maintain confidentiality
• Able to follow established procedures
• Able to work independently
• Able to manage and organize large volumes of documents efficiently

Expected Results

• Accurately convert paper personnel records into organized electronic files
• Maintain consistent file naming, folder structure, and document organization standards
• Ensure all documents are scanned, indexed, and stored correctly while maintaining strict confidentiality
• Complete assigned records within project timelines while maintaining a high level of accuracy and attention to detail

Physical Requirements

• Ability to sit, stand, and move throughout the workday
• Frequent use of a computer and scanning equipment
• Ability to read, review, and organize printed and electronic documents
• Ability to lift, carry, and move file boxes weighing up to 25 pounds
• Ability to bend, reach, stoop, and file documents as needed
• Ability to perform repetitive tasks while maintaining accuracy and attention to detail

Equipment Used

• Computer workstation
• Document scanners
• Adobe Acrobat Pro
• Electronic file storage systems
• Filing cabinets and storage boxes

Interview Process

Candidates selected for consideration will participate in a brief video interview with the County prior to placement.