Office Specialist 1, Two Positions

State of Oregon; Salem (OR); On-site; USD 39,000 - 48,000; Full time

Job summary

State of Oregon's Department of Human Services in Salem seeks multiple Office Specialist 1s to join the Imaging and Records Management Services (IRMS) team. You will scan documents, index records, and support electronic workflow while ensuring quality standards.

Qualifications include one year of general clerical experience (or equivalent), typing 45+ wpm, and the ability to work independently within a diverse team in a fast-paced production environment.

Qualifications

• One year of general clerical experience or equivalent combination.
• Typing speed of 45+ words per minute.
• Ability to work independently in a fast-paced production environment.
• Strong customer service and teamwork skills.

Responsibilities

• Aid in processing of ODHS/OHA documents for record retention and electronic workflow.
• Prepare documents for processing, pull staples, sort, and batch into groups.
• Scan documents and ensure image quality and readability.
• Enter data and index documents in electronic document management systems.
• Perform quality control to ensure accuracy and proper document deletion.
• Assign, verify, and correct index values for imaged documents.

Skills

Typing speed 45 wpm

Independent worker

Team collaboration

Customer service

Job description

Job Description

Initial Posting Date

09/24/2026

Application Deadline

10/01/2026

Agency

Department of Human Services

Salary Range

$3,515 - $4,312

Position Type

Employee

Position Title

Office Specialist 1, Two Positions

Job Description

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community. Opportunity awaits! Do you love having an ownership interest in the work you do while using exceptional teamwork skills to scan and index documents? Do you excel at transforming paper forms into widely accessible electronic documents, while building diverse relationships and innovative workplaces? If all of this sounds engaging and piques your interest, we invite you to apply today! We are looking for multiple Office Specialists (Office Specialist 1) to join our dedicated Imaging and Records Management Services (IRMS) team in Salem, Oregon. Together, we can create lasting change!

Summary Of Duties

The Office of Imaging and Records Management Services (IRMS) provides electronic and physical document and records management in central repositories for storage, retrieval, and destruction under established Records Management requirements. These records constitute the agencies official records and as such must meet quality standards to be reproducible, must accurately identify records contained within image capture, location of image, various websites and must meet processing deadlines, service level agreements (SLA), and payment schedules.

As An Office Specialist, You Will

• Aid in the processing of various Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) documents for record retention, electronic workflow, and production of permanent files using EDMS technology and equipment.
• Prepare documents received for processing including pulling staples, sorting documents, and batching them into like groups.
• Scan documents and ensure they meet established procedure for each document type.
• Visually review scanned documents for quality of image.
• Replace any pages/documents which are not readable or meet program quality standards.
• Work as needed to enter data and image documents via electronic document management systems.
• Complete established Quality Control functions on documents to ensure erroneous material deletion, readability, illegible image replacement, document classification.
• Assign, correct and verify index values to imaged documents in appropriate.
• Identify document type to determine required indexing values.

Minimum Qualifications

• One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
• An equivalent combination of experience and college coursework or training in a general office occupation.

Essential Attributes

We are looking for candidates with:

• Experience typing/keyboarding 45 or more words per minute.
• Demonstrated ability to work independently with a diverse team in a fast-paced production environment.
• Experience navigating effective conflict resolution with peers.
• Experience with practicing good stewardship with high-quality customer service.
• Experience with exercising effective self-management and accountability to contribute to overall team success through reliable performance.

Typing/keyboarding Speed Note

• An in-person typing/keyboarding test will be administered in our office in Salem to verify that you can type/keyboard 45 or more words per minute.
• If you do not know your typing/keyboarding speed, please consider using a free online typing speed test such as https://www.typingtest.com/, to determine your typing/keyboarding speed before you apply so you are able to answer the typing/keyboarding speed question that is part of the application.

Attention all candidates!

A cover letter of no more than two pages is required as part of the application. In your cover letter, ensure you address all essential attributes outlined in the job description by clearly connecting your skills and experiences to each attribute. Highlight how these experiences helped you learn and grow professionally,