Scanning Specialist

Express Employment Professionals - Cincinnati East; Los Angeles (CA); On-site; USD 38,000 - 52,000; Full time

Job summary

Express Employment Professionals - Cincinnati East seeks a reliable, tech-savvy Scanning Specialist to support a short-term file digitization project for HR. You will scan physical employee files, verify digital copies for accuracy, and upload/index them into the HRIS system with established naming conventions.

The role requires attention to detail, autonomy, and the ability to meet a December 31, 2026 completion date. Early morning hours are expected.

Qualifications

• Comfortable working with computers and document scanners.
• Exceptional attention to detail and strong organizational skills.
• Ability to work autonomously with minimal supervision.
• Early morning schedule with 6:00/6:30 AM start times.
• Commit to entire project duration through December 31, 2026.

Responsibilities

• Scan physical paper employee files using commercial office scanners.
• Review digital copies for accuracy, quality, and proper formatting.
• Upload, index, and organize files within the new HRIS system following naming conventions.
• Maintain strict confidentiality when handling sensitive employee documents.
• Work independently to meet project targets by December 31, 2026.

Skills

Scanning

Attention to detail

Autonomy

Confidentiality

Attendance

Tools

Commercial scanners

HRIS system

Job description

We are seeking a reliable, tech-savvy, and detail-oriented Scanning Specialist to assist our HR department with a short-term file digitization initiative. In this role, you will be responsible for scanning physical employee files and organizing/uploading records into our new HRIS system.

Key Responsibilities

• Scan physical paper employee files using commercial office scanners.

• Review digital copies for accuracy, quality, and proper formatting.

• Upload, index, and organize files within the new HRIS system following established naming conventions.

• Maintain strict confidentiality when handling sensitive employee documents.

• Work independently to meet project completion targets by December 31st.

Qualifications & Requirements

• Comfortable working with computers, document scanners, and digital filing systems.

• Exceptional attention to detail and strong organizational skills.

• Ability to work autonomously with minimal supervision.

• Reliable attendance and ability to work the early morning schedule (6:00/6:30 AM – 2:00/2:30 PM).

• Must be able to commit to the entire project duration through December 31, 2026.