Dallas On-Site Administrative Specialist — Support & Events

Eagle Metal Products, LLC.; Dallas (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Eagle Metal in Dallas, TX is seeking an Administrative Specialist to support daily office operations, vendor interactions, and data entry. This onsite role requires strong multitasking, attention to detail, and professionalism in dealing with customers and suppliers.

You will handle phones, invoices, scheduling, event planning, and reporting tasks while maintaining confidentiality and coordinating with multiple departments.

Qualifications

• High school diploma or equivalent.
• Minimum of five years’ experience in administrative or support roles.
• Proficiency in Microsoft Office Suite; ability to learn proprietary EMS system.
• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.
• Proven ability to handle confidential information with discretion.
• Dependability, flexibility, and professionalism in high-trust settings.
• Demonstrates Warrior’s Spirit and Servant’s Heart in daily work.

Responsibilities

• Answer phones and direct phone traffic.
• Collect and sort daily mail.
• Receive and process vendor invoices.
• Reconcile vendor invoices and POs.
• Keep track of and order office supplies and consumables.
• Assist in other data collection and reporting, as assigned.
• Assist in planning and running company events.
• Assist assigned department with administrative duties, that may include mailing, compliance, scheduling or other assigned tasks.
• Direct assignments of recurring reporting, such as receivables, collections, POs, etc.
• Assist in booking travel.
• Assist in booking meals and catering.
• Assist in monitoring and directing incoming departmental requests.
• Performs other related duties as assigned.

Skills

MS Office

Communication

Organization

Discretion

Dependability

Education

High School Diploma

Tools

EMS

Job description

Eagle Metal in Dallas, TX is seeking an Administrative Specialist to support daily office operations, vendor interactions, and data entry. This onsite role requires strong multitasking, attention to detail, and professionalism in dealing with customers and suppliers.

You will handle phones, invoices, scheduling, event planning, and reporting tasks while maintaining confidentiality and coordinating with multiple departments.