Dynamic Operations Administrative Assistant

TD Williamson in; Dallas (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

TDW in Dallas is seeking an organized Administrative Support Specialist to handle invoicing, vendor setup, and general office tasks within a dynamic field services environment.

The role requires 3+ years of administrative experience, strong communication, and proficiency in Outlook, Word and Excel; you will collaborate with managers, shop staff, and customers to ensure timely processing and accurate records.

Qualifications

• High school graduate or equivalent.
• 3+ years of administrative experience preferred.
• Demonstrates organization, professionalism and customer service.
• Proficient with MS Office and CRM systems.

Responsibilities

• Invoicing preparation for services jobs as well as local product orders.
• Coding and submitting of Vendor invoices for timely payment processing.
• Vendor account set up when needed.
• Inventory transactions within applicable software programs.
• Answering phone calls and distributing to appropriate team members.
• Maintain an organized file structure for invoiced services jobs and product orders.
• Interfacing with customers over the phone to assist with order status updates.
• Support Coordinator, Manager, shop mechanics, field technicians, and remote sales staff.
• Other duties as assigned by manager.
• Daily activity is highly variable and dependent on the activities taking place within the regional operations.

Skills

Excellent organizational skills

Strong interpersonal and communication

Ability to multi-task and prioritize

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft CRM

VMS (Visual Management System)

Salesforce

Dynamics AX

Job description

TDW in Dallas is seeking an organized Administrative Support Specialist to handle invoicing, vendor setup, and general office tasks within a dynamic field services environment.

The role requires 3+ years of administrative experience, strong communication, and proficiency in Outlook, Word and Excel; you will collaborate with managers, shop staff, and customers to ensure timely processing and accurate records.