Tech Leadership Administrative Assistant | Flexible Schedule

Atwellgroup; Atwell (NY); On-site; USD 46,000 - 74,000; Full time

Benefits offered by this job

401K match

Paid Time Off

Paid Parental Leave

Flexible work schedules

Job summary

Atwell, LLC is seeking a Technology Administrative Assistant to provide executive and operational support to the Vice President of Technology and the Technology Leadership Team. You will coordinate calendars, travel, and meetings, while handling confidential information with discretion.

The role requires strong organizational and communication skills, a proactive mindset, and the ability to balance multiple priorities in a fast-paced, collaborative environment.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Minimum of five years of administrative or executive support experience.
• Exceptional organizational, planning, prioritization, and time-management skills.
• Strong written, verbal, and interpersonal communication skills.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage multiple priorities, deadlines, and stakeholders while maintaining accuracy.
• Ability to handle confidential information with discretion.
• Strong judgment, initiative, and problem-solving skills.
• Ability to work independently while collaborating across teams and leadership levels.

Responsibilities

• Manage the Vice President of Technology’s calendar and schedule meetings.
• Coordinate travel arrangements, itineraries, accommodations, and expenses.
• Prepare agendas, presentations, reports, and supporting materials.
• Monitor and prioritize communications, and coordinate follow-ups.
• Track commitments and action items for timely follow-through.
• Support Technology Leadership Team meetings and coordination.
• Assist with leadership presentations, monthly reports, and updates.
• Maintain visibility into priorities and ensure alignment on deliverables and decisions.

Skills

Organizational skills

Planning

Prioritization

Time management

Communication skills

Discretion

Independence

Education

Associate degree

Bachelor’s degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Jira

Confluence

Job description

Atwell, LLC is seeking a Technology Administrative Assistant to provide executive and operational support to the Vice President of Technology and the Technology Leadership Team. You will coordinate calendars, travel, and meetings, while handling confidential information with discretion.

The role requires strong organizational and communication skills, a proactive mindset, and the ability to balance multiple priorities in a fast-paced, collaborative environment.