Technology Administrative Assistant

Atwellgroup; Atwell (NY); On-site; USD 46,000 - 74,000; Full time

Benefits offered by this job

401K match

Paid Time Off

Paid Parental Leave

Flexible work schedules

Job summary

Atwell, LLC is seeking a Technology Administrative Assistant to provide executive and operational support to the Vice President of Technology and the Technology Leadership Team. You will coordinate calendars, travel, and meetings, while handling confidential information with discretion.

The role requires strong organizational and communication skills, a proactive mindset, and the ability to balance multiple priorities in a fast-paced, collaborative environment.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Minimum of five years of administrative or executive support experience.
• Exceptional organizational, planning, prioritization, and time-management skills.
• Strong written, verbal, and interpersonal communication skills.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage multiple priorities, deadlines, and stakeholders while maintaining accuracy.
• Ability to handle confidential information with discretion.
• Strong judgment, initiative, and problem-solving skills.
• Ability to work independently while collaborating across teams and leadership levels.

Responsibilities

• Manage the Vice President of Technology’s calendar and schedule meetings.
• Coordinate travel arrangements, itineraries, accommodations, and expenses.
• Prepare agendas, presentations, reports, and supporting materials.
• Monitor and prioritize communications, and coordinate follow-ups.
• Track commitments and action items for timely follow-through.
• Support Technology Leadership Team meetings and coordination.
• Assist with leadership presentations, monthly reports, and updates.
• Maintain visibility into priorities and ensure alignment on deliverables and decisions.

Skills

Organizational skills

Planning

Prioritization

Time management

Communication skills

Discretion

Independence

Education

Associate degree

Bachelor’s degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Jira

Confluence

Job description

Who We Are

Atwell, LLC is a bold leader in the consulting, engineering, and construction services industry, delivering a broad range of creative solutions to clients in the real estate & land development, and energy markets. We have a strong national presence and a diverse, award‑winning project portfolio. Atwell is a privately owned company, with 2,000+ passionate team members across 75+ locations and growing!

Atwell, LLC is a proud recipient of the following 2025 awards:

• Ten consecutive years in a row as a “Best Place to Work” by Zweig Group (#11)
• Recognized as #70 in the ENR Top 500 Design Firms, ranked in every region
• Recognized in Crain's “Fast 50” as one of the fastest-growing companies (#14)
• Recognized as the 2025 ENR Design Firm of the year for the southeastern US

Job Description

Atwell is seeking a highly organized, proactive, and detail‑oriented Technology Administrative Assistant to provide executive, operational, and coordination support to the Vice President of Technology and the Technology Leadership Team.

This individual will serve as a trusted partner to Technology leadership, helping manage competing priorities, coordinate departmental operations, facilitate communication, and support key meetings, projects, and strategic initiatives. The ideal candidate is resourceful, comfortable working in a fast‑paced environment, and able to handle confidential information with professionalism and discretion.

Essential Functions and Responsibilities

Executive Support

• Manage the Vice President of Technology’s calendar, including scheduling, prioritizing meetings, resolving conflicts, and coordinating logistics.
• Coordinate travel arrangements, itineraries, accommodations, and expense reporting.
• Prepare meeting agendas, presentations, reports, correspondence, and supporting materials.
• Monitor and help prioritize communications, responding or coordinating follow‑up on behalf of the Vice President when appropriate.
• Track commitments, deadlines, decisions, and action items to support timely follow‑through.
• Anticipate administrative needs and proactively identify opportunities to improve organization and efficiency.

Technology Leadership Team Support

• Coordinate Technology Leadership Team meetings, including scheduling, agenda development, material preparation, meeting documentation, and action‑item tracking.
• Support communication and collaboration between Technology, Operations, Corporate Services, and other internal stakeholders.
• Assist with the preparation of leadership presentations, monthly reports, departmental updates, and executive communications.
• Maintain visibility into key priorities and help ensure leadership teams remain aligned on upcoming deliverables and decisions.

Departmental and Operational Support

• Support departmental planning, strategic initiatives, special projects, and recurring operational activities.
• Maintain organizational charts, distribution lists, team documentation, departmental calendars, and other internal records.
• Coordinate purchasing requests and related approval processes.
• Assist with the administration and processing of technology‑related invoices, vendor agreements, software renewals, licensing agreements, and lease contracts.
• Maintain vendor and contract documentation, coordinate approvals, and track expiration and renewal dates.
• Support departmental budget administration by tracking invoices, expenses, purchases, and expenditures.
• Partner with internal teams to help resolve invoice, purchasing, vendor, and contract‑related questions.

Communications and Documentation

• Draft, edit, proofread, and format executive communications, presentations, reports, and other business materials.
• Maintain confidential records, files, and sensitive information with a high degree of discretion.
• Organize and maintain digital documentation repositories, meeting records, shared resources, and departmental files.
• Ensure written communications and materials are accurate, consistent, professional, and aligned with Atwell standards.
• Help establish and maintain organized processes for document management, information sharing, and departmental communication.

Required Qualifications

• Associate degree or an equivalent combination of education and relevant experience.
• Minimum of five years of administrative or executive support experience, including experience supporting senior leaders or executives.
• Exceptional organizational, planning, prioritization, and time‑management skills.
• Strong written, verbal, and interpersonal communication skills.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to manage multiple priorities, deadlines, and stakeholders while maintaining accuracy and attention to detail.
• Demonstrated ability to handle confidential and sensitive information with professionalism and discretion.
• Strong judgment, initiative, and problem‑solving skills.
• Ability to work independently while building collaborative relationships across teams and levels of leadership.

Preferred Qualifications

• Bachelor’s degree.
• Experience supporting a technology, engineering, consulting, or professional services organization.
• Experience with procurement, vendor management, invoice processing, budget tracking, and contract administration.
• Familiarity with collaboration, documentation, or project management platforms such as Microsoft Teams, SharePoint, Jira, Confluence, or similar systems.
• Experience supporting a leadership team or coordinating cross‑functional departmental initiatives.

Pay Range

$46,000 — $74,000 USD

Atwell Benefits

To attract and retain the best professionals in the industry, we aim to provide an excellent working environment and a progressive benefits program designed to support your personal and professional needs.

Work/Life

• Generous Paid Time Off
• Paid Parental Leave
• Flexible work schedules are available for some positions
• Tenure Awards — Travel Vouchers to see the world based on your travel preferences

Compensation

• Competitive Compensation packages
• Annual bonuses, spot bonuses and peer recognition awards
• 401K match - 1:1 up to 4% of compensation
• Tuition Assistance
• Student Loan Repayment
• Paid Licensing / Certification Fees and Renewals
• Financial Rewards for Obtaining Licensure
• Employee Referrals
• Annual Wellness Reimbursement for anything wellness related (Gym memberships, fitness tracker, home gym equipment, etc.)
• Dependent Care Match

‘Atwell’ness

• Medical (BC/BS), Dental (Delta), and Vision (VSP)
• Family Planning & IVF Benefits
• Pet Insurance
• Health Savings Account & Flex Spending Account options
• Employer paid LTD, STD, and life insurance
• Metlife Supplemental Benefits covering accident, hospitalization, and critical illness
• Member Assistance Program (MAP) with complimentary counseling sessions, legal benefits, financial consultations, and work/life referral services