Team Assistant, Corporate Services

IFM Investors; New York (NY); Hybrid; USD 98,000 - 120,000; Full time

Job summary

A leading investment management firm is seeking an Administrative Support professional to assist the People & Culture team. The role involves providing comprehensive administrative support, managing calendars, and organizing events. Ideal candidates will have strong organizational skills and experience in a corporate environment. The company values inclusivity and offers a competitive salary along with robust benefits.

Benefits

Comprehensive Medical, Dental and Vision plans

401(k) program with company match

Flexible Savings Account (FSA)

Employee Assistance Program (EAP)

Commuter Benefits

Headspace subscription

Qualifications

• Min of 5 years in administrative support in a corporate environment.
• Experience coordinating across multiple stakeholders.

Responsibilities

• Provide comprehensive administrative support to multiple departments.
• Manage and coordinate calendars for executives across time zones.
• Schedule interviews and organize team events.

Skills

Attention to Detail

Organizational Skills

Discretion

Collaboration

Tools

MS Office Suite

Job description

This range is provided by IFM Investors. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$98,000.00/yr - $120,000.00/yr

Direct message the job poster from IFM Investors

Recruitment Business Partner, Northern Hemisphere at IFM Investors

About Us

IFM Investors is a private markets manager, with a focus on infrastructure and capabilities in unlisted and listed equity, private equity and debt. We invest on behalf of 762 institutional investors globally – who collectively manage the retirement savings of more than 120+ million people around the world (at 31 March 2025). We have 230+ investment specialists across our capabilities. We’re based on four continents, operating from offices in Melbourne, Sydney, London, Berlin, Zurich, Amsterdam, Milan, New York, Houston, Hong Kong, Seoul and Tokyo. We have a global network that helps us uncover opportunities. Our reach, reputation and relationships mean we can access deal flows that few other managers can.

IFM was founded by pension funds. It’s still owned by pension funds today. Our clients are stewards of capital too, with the same duty to deliver value over decades. We share a multigenerational vision: to invest, protect and grow the savings of millions of people. We do this by investing, owning and financing the assets our clients and their beneficiaries rely on to live their lives. Where we own assets, our engineers and sector experts join their boards and management committees, with the aim of becoming pivotal to their success.

From Vienna Airport to the Indiana Toll Road, from energy storage to data storage, we invest in what matters: real assets that will serve society’s needs for decades to come and seek to deliver for clients the positive outcomes they need. For more information, visit ifminvestors.com.

Business Overview

We work as One IFM – and it’s our People & Culture team who make that possible. They partner with all areas of the business to shape the best possible employee experience, while building an organisation that’s united and inspired by our purpose, values and collective behaviours. The team provides expertise in Talent Acquisition, Organisational Development and Learning, Reward and Performance, and Employee Relations.

The Opportunity

At IFM, you’re not just part of an investment company – but an invested one. We see the work we do as the chance to take sustainable, responsible steps forward for millions of people around the world.

So, we have made sure to create a workplace that’s inclusive, accountable and collaborative. Where you’re given the opportunities to make a meaningful contribution and grow your skills. All while feeling valued and supported for who you are and what you bring to the team.

Along with the chance to make a meaningful, positive difference from day one, we offer a competitive salary and generous leave entitlements. Our hybrid and flexible approach vary by team and role, it is built around trust. We encourage our people to manage their work life rhythm in a way that works best for them and their teams.

The Role

This role is required to provide support to NAM People & Culture, R&C and Operations teams, including:

• Provide comprehensive administrative, project-specific, and general support to facilitate the activities of three departments.

People & Culture

• Provide administrative support as required, including calendar management, travel, expenses and ad hoc support as required.
• Schedule interviews for candidates, working closely with Internal: team admins and hiring managers / external: recruiters and candidates.
• Manage logistical arrangements for learning events, including: scheduling, organising catering, collecting materials and booking rooms. Many times working with Global teams (AU and UK).
• Organize team events as required.

Operations Dept / Risk & Compliance Dept.

• Manage and coordinate calendars for executives, ensuring efficient scheduling across multiple time zones.
• Process and manage monthly expense reports and reimbursements. (Concur).
• Organize and book travel arrangements, including flights, accommodations, and ground transportation
• Assist with coordinating team events/outings
• Invoicing (Approval + and Adobe)
• Assist with research for team/department
• Provide back up to Corporate Services (reception) as needed.

Policy and Process Management

• Comply with all policies and delegations applicable to the activities and decisions required in this role.

Your Background and Experience

• Min of 5 years in administrative support in a corporate environment.
• Excellent attention to detail.
• Prior experience in a deadline driven reporting environment would be highlight desirable
• Experience coordinating across multiple stakeholders
• Discretion and confidentiality is essential, as the role holder will have access to sensitive people data.
• Understanding the principles relating to the delivery of administrative services.
• Contribute to the overall effective operation of the company by delivering a consistently high standard of work in a timely manner.
• Highly organised and able to prioritise tasks across multiple stakeholders and escalate accordingly.
• Ability to work collaboratively across teams, undertaking tasks for multiple stakeholders.
• Intermediate skills in MS Office Suite.
• Knowledge of and experience with administrative processes

The anticipated base salary range for this position is listed below. Exact compensation may vary and will be determined by several components including but not limited to the individual's experience, skills and qualifications. Total compensation for this role includes eligibility for a discretionary performance-based bonus.

$98,000 - $120,000

IFM also offers robust benefits offerings which include but is not limited to Comprehensive Medical, Dental and Vision plans (significant employer subsidy), 401(k) program with company match; Flexible Savings Account (FSA), Life Insurance, Long-Term Disability (LTD) and Short-Term Disability (STD) Insurance; Employee Assistance Program (EAP), Commuter Benefits and Headspace subscription,

Ready to invest in what matters?

With IFM, that includes your own career.

Visit ifminvestors.com/careers to find out more.

IFM Investors is committed to promoting a diverse and inclusive culture where all employees are valued and recognised for their unique qualities, backgrounds, and perspectives. We champion all groups regardless of race, gender, religion, sexual orientation, age, disability, or family status. We are committed to providing individuals with disabilities reasonable adjustments to participate in the job application or interview process. Please contact us if you require specific support at any stage of the recruitment process at [e-mail]

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Other

• Industries

  Financial Services, Investment Management, and Legal Services

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